Administrative Assistant - Primary Health Care Network

Nova Scotia Health; Nova Scotia; On-site; CAD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Travel insurance

Pension plan

Job summary

Nova Scotia Health is seeking an Administrative Assistant to provide comprehensive support to the Senior Director and Medical Co-Lead for the Primary Health Care Network. You will coordinate day-to-day office operations, establish procedures, and liaise with the executive assistants and other networks across the health authority.

The role requires a post-secondary diploma in office or business administration, 5–7 years of executive-level experience, and proficiency with Outlook, Excel, Word,

Qualifications

• Post-secondary diploma in office or business administration.
• Undergraduate degree is an asset.
• IAAP certification is an asset.
• Minimum 5–7 years of executive-level admin support experience, preferably in healthcare.

Responsibilities

• Provide comprehensive administrative support to the Senior Director and Medical Co-Lead.
• Coordinate day-to-day office operations and establish procedures.
• Liaise with executive assistants and networks across the health authority.

Skills

Executive support

Administrative coordination

Communication skills

Education

Post-secondary diploma in office administration or business administration

Undergraduate degree asset

IAAP certification asset

Tools

Outlook

Excel

Word

SharePoint

SAP

Smartsheets

Job description

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Administrative Assistant - Primary Health Care Network

Req ID: 228553
Location: Flexible within the province
Department: CNS Sr Director Clinical Networks
Type of Employment: PermanentHourly FT(100%) x 1

Nonunion P osition
Posting Closing Date: 8-Nov-26

About the Opportunity

Reporting to the Senior Directorfor Primary Health Care Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Directorand Medical Co-Lead by effectively coordinating the day-to-day operation of the Senior Director’s/Medical Co-Lead's office. The position coordinates all administrative activities, establishes administrative procedures and guidelines, and acts as a liaison with the executive assistants and administrative assistants within the portfolio and across the health authority. This position provides support to assigned networks, individuals, committees, or working groups, as well as supports other members of policy and planning. This position works closely with the Executive Assistant to the VP, Primary Health Care / Zone Executive Assistants, and Administrative Assistants to the other Networks.

About You

We would love to hear from you if you have the following:

• Post-secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum of 5-7 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
• Experience working within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology including information and meetingtechnologies, experiencewith technologies such as Outlook, Excel, Word, SharePoint, SAP and Smart Sheets is preferred.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent full-time position; 75 hours biweekly

Compensation and Benefits

Pay Scale Type: Non-Union
Band: NU03
Hourly Rate: $33.34 - $40.84
Annual Salary: $65 006 - $79 632
Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.

What you'll love about Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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