Administrative Assistant — Powering Sales & Ops Support

AGAT Laboratories; Calgary; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision care

Paid vacation

EAP

Long-term disability & life insurance

Professional development

Job summary

AGAT Laboratories in Calgary is seeking an entry-level Administrative Assistant to support Management, Marketing and Business Development with office tasks, travel bookings, invoicing, and reporting. You bring at least 2 years of customer service and administrative experience, proficient Outlook and Microsoft Office, and strong communication and organization skills.

Hubspot experience is a plus; we offer comprehensive benefits and development opportunities.

Qualifications

• Minimum 2 year customer service and administrative experience.
• Confident computer skills (Outlook, Microsoft Office and Excel).
• Experience with Hubspot or similar CRM's a definite asset.
• Excellent communication skills with clients and team members, both verbal and written.
• Excellent planning, organization, decision making and time management skills.

Responsibilities

• Support Management, Marketing and Business Development with administrative tasks.
• Periodic travel bookings as required.
• Ordering and invoicing and mail collection.
• Vendor follow-up and PO creation, sending reports and invoices.
• Update Hubspot entries and create ad hoc reports.
• Preparation of meeting and presentation materials.
• Relieve Management of administrative functions such as planning and setting up for office meetings.
• Other general office administrative tasks as required.

Skills

Outlook

Microsoft Office

Excel

Communication skills

Time management

Customer service

Team coordination

Tools

Hubspot

Job description

AGAT Laboratories in Calgary is seeking an entry-level Administrative Assistant to support Management, Marketing and Business Development with office tasks, travel bookings, invoicing, and reporting. You bring at least 2 years of customer service and administrative experience, proficient Outlook and Microsoft Office, and strong communication and organization skills.

Hubspot experience is a plus; we offer comprehensive benefits and development opportunities.