Administrative Assistant ( Pharmacy)

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 44,000 - 54,000; Full time

Job summary

CancerCare Manitoba, a provincial agency, seeks an Administrative Assistant to provide high-level support to the Systemic Therapy Program, Pharmacy Operations. You will handle payroll entries, meeting minute taking, and coordination to meet departmental objectives.

The role requires the ability to work independently and in a team within a fast-paced environment, with a focus on confidentiality and accuracy.

Qualifications

• Completion of an administrative training program from an accredited institution.
• 3 years of direct experience supporting an intermediate/senior leader.
• Payroll entries for department staff; minutes and agendas preparation.

Responsibilities

• Provide high level administrative support for Systemic Therapy Program, Pharmacy Operations.
• Enter payroll and support program statistics; assist with hiring and meeting coordination.
• Prepare and maintain SOPs; manage financial paperwork; cover other duties as assigned.

Skills

Payroll support

Minute taking

MS Office

Communication

Teamwork

Prioritization

Education

Administrative training program

Tools

MS Office Suite

Job description

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of leading the way in cancer controldrives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 353-26-7144001

Posting End Date: October 22, 2026

City: Winnipeg

Work Location: MacCharles

Department: Systemic Therapy Program, Pharmacy Operations - Provincial Oncology Drug Program

Union: Non-Union

Hiring Status: Permanent

Anticipated Start Date: October 26,2026

FTE: 1.0

Anticipated Shift: D ays

Daily Hours Worked: 7.50

Annual Base Hours: 1950

The Administrative Assistant at CancerCare MB (CCMB) will be responsible for providing high level administrative support and office management to the staff in Systemic Therapy Program, Pharmacy Operations. The incumbent will provide confidential administrative support for pharmacy operations leadership, enter payroll, support program statistics and perform other duties as assigned to meet the objectives of the department. The incumbent will also assist the department with hiring, coordination and minute taking of meetings, preparation and upkeep of administrative standard operating procedures, preparation of financial paper work and coverage for out-of-scope administrative duties.

The Administrative Assistant will be required to work in a fast-paced environment and to prioritize a large complex workload to meet deadlines. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercise sound judgment, maintain confidentiality, and be willing to assume a variety of assignments, as required. The candidate must be a self-starter, have the ability to work both independently and in a team setting with minimal supervision.

Qualifications:

Education

Successful completion of a recognized Administrative Training Program from an accredited educational institution.

Experience

• 3 years directly related experience, supporting an intermediate / senior level leader
• Experience on payroll entries for department staff
• Experience recording and preparing minutes and agendas

An acceptable equivalent combination of education and experience may be considered.

Skills and Abilities

• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Ability to coordinate and work with a multidisciplinary team
• Strong computer literacy and proficiency in MS Office Suite (Outlook, Word, Excel, Access, PowerPoint)
• Excellent communication (written and verbal) and interpersonal skills
• Ability to work effectively both independently and as a member of a team.
• Ability to work in several competing priorities simultaneously.
• Demonstrated problem-solving and organizational skills
• Demonstrated excellence of written and verbal communication skills
• Ability to compose correspondence on behalf of leadership
• Experience scheduling and coordinating meetings and travels
• Experience maintaining spreadsheets and databases
• Excellent keyboarding skills 65 WPM.

Other

• Must have satisfactory employment record.
• Must be legally able to work in Canada.
• Ability to speak French is preferred.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.