Administrative Assistant (Part-Time / Temporary)

Evidinno Outcomes Research Inc.; Vancouver; On-site; CAD 60,000 - 80,000; Part time

Job summary

A specialized consulting firm in Vancouver is seeking a part-time Administrative Assistant to provide operational and executive support. The role involves managing day-to-day office administration, coordinating marketing activities, and assisting with conference logistics. Ideal candidates will have 2–4 years of experience in similar roles, strong organizational and communication skills, and proficiency in Microsoft Office. This is a temporary position with a base salary range of $60,000 - $80,000 CAD annually pro-rated for part-time work.

Qualifications

• 2–4 years of experience in administrative, operational, or executive support roles.
• Ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Experience coordinating marketing activities preferred.

Responsibilities

• Provide general office administration and operational support.
• Coordinate marketing and communication materials.
• Support conference logistics and publication submission.
• Maintain organized filing systems.

Skills

Organizational skills

Written communication

Verbal communication

IT coordination

Attention to detail

Tools

Microsoft Office

Teams

SharePoint

Zoom

Job description

Overview

Evidinno Outcomes Research Inc. is a company located in Vancouver, BC, dedicated to providing high-quality health outcome and research consulting services for clients globally. Our expert opinion and customized consultation help us solve complex research problems and enables our clients to make informed decisions.

Our team of expert clinician scientists, epidemiologists, and statisticians has strong knowledge and experience in healthcare research within academia and industry. Consistent with our values of providing reliable evidence-based solutions, we provide a variety of services reflecting our wide range of expertise (please visit our website for more information on the company and the list of services we offer to our clients world-wide https://evidinno.com/).

The Administrative Assistant (part-time) provides part-time administrative, operational, and executive support across Evidinno’s leadership, operations, and marketing activities. This role supports day-to-day office administration, operational processes, marketing coordination, conference preparation and publication activities, and executive assistance. The successful candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced, collaborative environment.

This is a temporary part-time position (10-month term contract) with the possibility of renewal.

Responsibilities

Office Administration & Operational Support

• Provide general office administration and day-to-day operational support across teams.
• Serve as a gatekeeper and conduit between departments.
• Maintaining organized digital filing systems and shared drives.
• Assist with internal systems, process improvements, and documentation.
• Coordinate office logistics, supplies, and vendor relationships as needed.
• Maintain the workplace organized, professional, and conducive to productivity.
• Coordinating IT needs related to data storage, access, and secure file sharing.
• Support the operations team with administrative tasks.

Marketing & Communications Support

• Coordinate development and dissemination of marketing and communication materials including website updates, LinkedIn posts, etc.
• Support preparation of marketing collateral for conferences and business development activities.

Conference & Publication Support

• Identify upcoming conferences and publication opportunities relevant to company activities.
• Maintain conference and publication calendars, timelines, and submission deadlines.
• Support the submission of abstracts, posters, and related materials to conference platforms.
• Track status of submissions and follow up with relevant stakeholders.
• Support preparation and logistics for conference attendance, including registration and materials organization.
• Provide administrative support to executive leadership as needed.
• Assist with calendar scheduling, meeting coordination, and preparation of meeting materials.
• Draft and format professional correspondence, documents, and presentations.
• Support coordination of executive travel and event logistics when required.
• Provide HR administrative support, including recruitment coordination, onboarding activities, employee engagement initiatives, and updates to policies and procedures.
• Handle sensitive information with confidentiality and professionalism.

Qualifications

• 2–4 years of experience in administrative, operational, or executive support roles.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Experience coordinating marketing or communication activities is preferred.
• Familiarity with conference or publication submission processes is preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Zoom).
• Comfortable supporting basic IT coordination and digital file management (OneDrive, SharePoint, Teams).
• High attention to detail and strong follow-through.
• Ability to work independently and proactively anticipate needs.
• Professional discretion when handling confidential information.
• Located in the Greater Vancouver Area

If you believe you fit the criteria listed above, we encourage you to apply via Indeed with your CV and cover letter.

Expected base salary range for a full-time position: $60,000 - $80,000 CAD annually. Note: Salary will be pro-rated for the part-time