Administrative Assistant – Organizational Development #550-26

Brightshores Health System; Owen Sound; On-site; CAD 54,000 - 68,000; Full time

Job summary

Brightshores Health System in Owen Sound is seeking an Administrative Assistant to provide on-site customer service and administrative support to Organizational Development. The role requires balancing multiple responsibilities with strong critical thinking, problem solving and time management, plus advanced computer and design skills to create professional materials.

Attention to confidentiality, teamwork, and the ability to work independently are essential for this temporary, full-time

Qualifications

• Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience
• Experience working in a health care environment is an asset
• Intermediate to advanced level computer skills including ability in Excel, Word, Power Point, Canva (to be tested)
• Keyboarding skills minimum 60 words per minute (to be tested)
• Ability to process and track financial transactions
• Ability to set-up and troubleshoot in-person and virtual meetings including hardware and software
• Expert level knowledge of major virtual meeting platforms
• Produce accurate, timely minutes / action summaries for circulation and historical record
• Knowledge of committee process and procedures
• Strong desire to work collaboratively as a team player and ability to work well independently
• Excellent organizational, communication and interpersonal skills
• Excellent critical thinking and problem solving skills
• Ability to effectively maintain confidentiality
• Effectively handle multiple demands; complete assignments in an accurate and timely manner
• Ability to travel to other sites and work flexible hours as required
• Recent satisfactory performance and attendance records
• Demonstrate, promote and encourage Brightshores’ values – We Show Up for Each Other, We Are Trusted to Act, We Create Solutions Together, We Strive for Better, We Share Accountability
• Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes
• Comply with all applicable health and safety policies, procedures and regulations, and actively contribute to maintaining a safe and healthy work environment

Responsibilities

• Provides on-site customer service and administrative support to Organizational Development

Skills

Typing 60 wpm

Financial transactions

Meeting setup & troubleshooting

Minute taking

Committee knowledge

Teamwork

Interpersonal skills

Organization

Communication

Confidentiality

Travel flexibility

Education

Post-secondary office administration program

Tools

Excel

Word

PowerPoint

Canva

Job description

STATUS: FULL-TIME, TEMPORARY (APPROX. END DATE NOVEMBER 2027) REASON TO POST: DIRECT REPLACEMENT

WAGE RATE: $53,576 – $67,907 The Administrative Assistant provides on-site customer service and administrative support to Organizational Development. This role requires balancing multiple responsibilities using effective critical thinking, problem solving and time management skills. The Administrative Assistant will use their advanced computer and design skills to create professional materials to support the department’s programming. This role requires excellent technical, organizational and communications skills. The Administrative Assistant has a professional customer service orientation to represent Brightshores and liaise with the public, staff and visitors.

Categories: Management / Non-Union

Location(s): Owen Sound

Types: Full Time Temporary

DEPARTMENT: ORGANIZATIONAL DEVELOPMENT

POSITION LOCATION: OWEN SOUND

UNION AFFILIATION: NON-UNION

STATUS: FULL-TIME, TEMPORARY (APPROX. END DATE NOVEMBER 2027) REASON TO POST: DIRECT REPLACEMENT

WAGE RATE: $53,576 – $67,907 The Administrative Assistant provides on-site customer service and administrative support to Organizational Development. This role requires balancing multiple responsibilities using effective critical thinking, problem solving and time management skills. The Administrative Assistant will use their advanced computer and design skills to create professional materials to support the department’s programming. This role requires excellent technical, organizational and communications skills. The Administrative Assistant has a professional customer service orientation to represent Brightshores and liaise with the public, staff and visitors.

Categories: Management / Non-Union

Location(s): Owen Sound

Types: Full Time Temporary

DEPARTMENT: ORGANIZATIONAL DEVELOPMENT

POSITION LOCATION: OWEN SOUND

UNION AFFILIATION: NON-UNION

Qualifications

Required

• Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience
• Experience working in a health care environment is an asset
• Intermediate to advanced level computer skills including ability in Excel, Word, Power Point, Canva (to be tested)
• Keyboarding skills minimum 60 words per minute (to be tested)
• Ability to process and track financial transactions
• Ability to set-up and troubleshoot in-person and virtual meetings including hardware and software
• Expert level knowledge of major virtual meeting platforms
• Produce accurate, timely minutes / action summaries for circulation and historical record
• Knowledge of committee process and procedures
• Strong desire to work collaboratively as a team player and ability to work well independently
• Excellent organizational, communication and interpersonal skills
• Excellent critical thinking and problem solving skills
• Ability to effectively maintain confidentiality
• Effectively handle multiple demands; complete assignments in an accurate and timely manner
• Ability to travel to other sites and work flexible hours as required
• Recent satisfactory performance and attendance records
• Demonstrate, promote and encourage Brightshores’ values – We Show Up for Each Other, We Are Trusted to Act, We Create Solutions Together, We Strive for Better, We Share Accountability
• Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes
• Comply with all applicable health and safety policies, procedures and regulations, and actively contribute to maintaining a safe and healthy work environment