Administrative Assistant, Organizational Development

Tribal Wi-Chi-Way-Win Capital Corporation; Winnipeg; On-site; CAD 30,000 - 60,000; Full time

Job summary

A corporate entity in Manitoba is seeking an experienced administrator to manage day-to-day office operations. Responsibilities include coordinating logistics for events, managing supplies, and handling client interactions. The ideal candidate will hold a Post Secondary Diploma in Business Administration and have strong office management skills. Proficiency in Microsoft Office is required, alongside a keen attention to detail. Please send your cover letter and resume to the provided email address.

Qualifications

• 3-5 years of experience in an Administrative role preferred.
• Strong knowledge of office procedures and practices.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

Responsibilities

• Oversee day-to-day office operations and client interactions.
• Coordinate logistical aspects for meetings, workshops, and events.
• Manage inbound/outbound mail and office supplies.
• Assist in organizing corporate events and sponsorship fulfillment.
• Liaise with internal departments and external vendors for events.

Skills

Office management

Customer service

Attention to detail

Microsoft Office Suite

Education

Post Secondary Diploma in Business Administration

Secondary School Diploma

Job description

Summary of Accountabilities

• Is responsible for the day-to-day operation of the office administration by answering and directing all clients, service providers, interviews, etc.
• Ensure sign in and Escorting of suppliers, interviewees, customers, and other visitors as per Protected B requirements;
• Coordinate the logistical aspects of departmental programs, such as meetings, workshops, special projects, and events;
• Assist with Corporate/seasonal events, such as annual golf tournament and seasonal decorating, etc. as required;
• Assist with sponsorship fulfillment for external corporate events;
• Manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence;
• Responsible for ordering all office supplies, verifying the orders, and preparing documents for payments;
• Organize, maintain, and coordinate office records and files in their proper locations; (Online filing)
• Ensure that all office supplies, kitchen and boardroom coffee supplies are monitored and maintained;
• Ensure that all maintenance issues/requests procedures are logged in the Maintenance Log at Reception as required by ISO standards;
• Responsible for Document control – Adding all new documents to General shared drive and archiving old documents ensuring only most current is in use;
• Responsible for administration of the company Eco-Pass Program;
• Complete minutes for meetings as required;
• Co-ordinate the production, distribution of promotional materials to support marketing and sales programs;
• Liaise with internal departments and external vendors as needed for Corporate events;
• Assists with the development and preparation of presentations, slideshows, PPT, etc. as needed;
• Maintenance and updating of social media platforms;

Qualifications and Experience

• Post Secondary Diploma in Business Administration, or relevant discipline, required.
• Secondary School Diploma required.
• 3-5 years' experience in an Administrative role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

Please send a cover letter and a resume to

[e-mail]