administrative assistant - office

Michael Golden Law Corporation; Burnaby; On-site; CAD 40,000 - 60,000; Full time

Job summary

Un bureau d'avocats bien établi à Burnaby recherche un employé administratif pour gérer les opérations quotidiennes au sein de l'équipe. Le candidat idéal aura un bon niveau d'organisation et d'excellentes compétences en communication, tout en étant capable de gérer des charges de travail variées. Ce poste implique des responsabilités telles que la planification d'événements, la gestion de contrats, et le support administratif. Une carrière enrichissante avec des bénéfices de santé offerts attend le bon candidat.

Benefits

Health care plan

Group insurance benefits

Qualifications

• Expérience de 2 à 3 ans requise.
• Capacité à travailler sous pression dans un environnement rapide.
• Connaissance des terminologies légales et financières.

Responsibilities

• Organiser et coordonner des séminaires et conférences.
• Préparer et gérer des contrats, factures et correspondances.
• Effectuer des tâches de comptabilité de base et de service client.

Skills

Organized

Attention to detail

Excellent written communication

Excellent oral communication

Time management

Ability to multitask

Education

College/CEGEP

Tools

MS Excel

MS Word

MS Outlook

MS PowerPoint

Adobe Photoshop

Job description

Overview

Languages

English

Education

• College/CEGEP
  
  

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Law firm
  
  

Budgetary responsibility

• 0 - $100,000
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
  
  

Technical terminology

• Legal
• Financial
• Business
  
  

Area of work experience

• Purchasing, procurement and contracts
• Immigration
  
  

Area of specialization

• Correspondence
• Contracts
• Invoices
• Accounting
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner
  
  

Benefits

Health benefits

• Health care plan
  
  

Financial benefits

• Group insurance benefits