Administrative Assistant of Faith Formation

Archdiocese of San Antonio; St. Marys; On-site; CAD 24,000 - 36,000; Part time

Benefits offered by this job

Paid Holidays/Holy Days (prorated)

403b Retirement

Employee Assistance Program

Job summary

The Archdiocese of San Antonio seeks an Administrative Assistant for Faith Formation to support the Director and Youth Ministers in administering and growing the parish catechetical program.

You will help manage class rosters, attendance, and Sacrament records, coordinate First Holy Communion and Confirmation events, translate letters into Spanish, and assist with registering Religious Education classes. This role emphasizes detail, organization, and teamwork within a faith-based community.

Qualifications

• Must be a Catholic in good standing.
• Ability to work well and communicate with youth, parents, adults and volunteers.
• Bilingual English/Spanish verbal and written preferred.
• High school diploma or equivalent; theology coursework preferred.

Responsibilities

• Assist the Director of Faith Formation with duties such as maintaining class rosters for K-12th grade Religious Education.
• Update parish software weekly with Religious Education attendance records and Sacrament prep attendance.
• Gather information for Sacrament records and assist with First Holy Communion and Confirmation events.
• Maintain children’s book box and ensure materials are religious books.
• Help with Religious Education class registrations and start up new ministries.
• Work within the approved budget and obtain approvals for exceptions from DFF and Pastor.
• Prepare letters for Religious Education parents and translate into Spanish.

Skills

Detail oriented

Organized

Self-motivated

Teamwork

Planning & organizing

Written & verbal communication

MS Office Suite

Bilingual English/Spanish

Education

High School Diploma

Theology coursework preferred

Tools

MS Office Suite

Job description

Description

Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: 25 hours per week - must be flexible as schedule will vary

Reports to: Director of Faith Formation and Pastor

• Paid Holidays/Holy Days (prorated)
• 403b Retirement
• Employee Assistance Program

Summary

The Administrative Assistant of Faith Formation supports the Director of Faith Formation and the Youth Ministers in administrating and building the parish catechetical program. This position provides leadership to assist in building programs that will nurture a solid foundation for adult spirituality, Christian living, ministry, and outreach for the parish community.

Position Responsibilities

Assist the Director of Faith Formation with duties such as

• Follows all guidelines set out in the archdiocesan Policy for Ministering to Minors.
• Maintain class rosters for K-12th grade Religious Education. Update binders with this information as necessary.
• Update parish software each week with the Religious Education attendance records for that Sunday and monitor Sacrament preparation attendance.
• Gather information for Sacrament records.
• Assist DFF with the planning of First Holy Communion and Confirmation events.
• Maintain children’s book box in Main Church. Replenish and replace books as necessary, making sure they are religious books.
• Assist with registration for Religious Education classes.
• Collaborates with the DFF and other staff to start up new ministries.
• Conduct operations of this ministry within the approved budget. Exceptions to the budget shall be approved by the DFF and Pastor.
• Write letters for Religious Education parents. Translate letters into Spanish.
• Prepare materials for Family Catechesis in Religious Education.
• Assist with planning the children’s Christmas pageant.
• Help the Youth Ministers oversee St. Mary’s High School youth group and Edge programs.
• Maintain and monitor VIRTUS training platform for all volunteers and employees.
• Attend all parish staff meetings and other meetings as required.
• Other duties as assigned.

Requirements

Minimum Qualifications

• Must be a Catholic in good standing
• Ability to work well and communicate with youth of all ages, their parents, adults and volunteers
• Bilingual (English and Spanish) verbal and written preferred

Education

• High school Diploma or equivalent
• 1 year of education in theology is preferred

Experience

• At least 1-2 years previous experience in Youth Ministry, Faith Formation or equivalent

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills

• Must be detail oriented, organized, self-motivated, work well independently and on a team
• Must be able to plan, organize and work efficiently
• Must have good written and verbal skills
• Previous experience with MS Office (Word, Excel, Power Point)

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.