Administrative Assistant - Neonatology & Pediatric ICU

cheo; Ottawa; In loco; CAD 36.000 - 45.000; Tempo pieno

Vantaggi offerti da questo lavoro

Union representation (LiUNA)

Descrizione del lavoro

CHEO in Ottawa is seeking an Administrative Assistant to provide support to the Neonatology and Pediatric Critical Care divisions. The role includes calendar management, meeting coordination, travel arrangements, and financial clerical tasks such as billing and expense tracking.

The candidate will support HR processes for new staff, maintain filing systems, prepare reports, and ensure confidentiality. Bilingual English/French abilities are essential.

Competenze

• Diploma in a relevant field is required.
• Approximately 12 months of related experience is preferred.
• Clinical terminology proficiency is essential.
• Bilingualism in English and French is essential.

Mansioni

• Maintain calendar and schedule meetings and events, prepare documentation.
• Direct queries from patients/families and other stakeholders.
• Support HR processes for new CHEO staff and collaborate with the University.
• Assist with physician billing information when applicable.
• Develop and maintain office systems and monthly reports.
• Prepare annual program summary reports and coordinate meetings.
• Arrange travel and hotel for staff and visitors.
• Proofread documents and format reports; prepare spreadsheets.
• Perform financial clerical tasks such as billing and expenses.
• Support special events and maintain filing systems.
• Take on special projects as assigned by management.

Conoscenze

Administration

Scheduling

Multi-tasking

Confidentiality

Bilingual (English/French)

Formazione

Diploma in relevant field

Strumenti

MS Office

Descrizione del lavoro

CHEO in Ottawa is seeking an Administrative Assistant to provide support to the Neonatology and Pediatric Critical Care divisions. The role includes calendar management, meeting coordination, travel arrangements, and financial clerical tasks such as billing and expense tracking.

The candidate will support HR processes for new staff, maintain filing systems, prepare reports, and ensure confidentiality. Bilingual English/French abilities are essential.