Healthcare Administrative Assistant - Bilingual FR/EN

cheo; Ottawa; On-site; CAD 36,000 - 44,000; Full time

Job summary

CHEO in Ottawa is seeking an Administrative Assistant for the Safety & Family Partnership Department. The role supports high-quality administrative services and confidentiality to help CHEO fulfill its mission for children and families.

The schedule features Monday to Friday morning shifts from 7:30 a.m. to 12:30 p.m. Candidates should be bilingual (English/French) and proficient with Microsoft Office, Workday/UKG/EPIC. A College diploma in Office Administration is essential.

Qualifications

• College diploma in Office Administration (Essential).
• One year of clerical or administrative experience (Essential).
• Two years preferred in similar role (Preferred).
• Experience in healthcare setting (Preferred).
• Knowledge of medical terminology (Preferred).
• Proficient in Microsoft Office Suite (Essential).
• Clear English communication, both written and spoken (Essential).
• Maintain confidentiality and professional discretion (Essential).

Responsibilities

• Type and transcribe correspondence; prepare reports and spreadsheets.
• Prioritize mail; distribute documents to appropriate recipients.
• Respond to patient/family queries; coordinate with partners.
• Arrange meetings; book rooms, catering, and attendees.
• Coordinate travel and hotel arrangements for staff.
• Maintain calendars; schedule meetings and events.
• Prepare minutes and distribute them to the team.

Skills

Communication

Bilingual English/French

Organization

MS Office

Time management

Education

College diploma in Office Administration

Tools

Workday

UKG

EPIC

Job description

CHEO in Ottawa is seeking an Administrative Assistant for the Safety & Family Partnership Department. The role supports high-quality administrative services and confidentiality to help CHEO fulfill its mission for children and families.

The schedule features Monday to Friday morning shifts from 7:30 a.m. to 12:30 p.m. Candidates should be bilingual (English/French) and proficient with Microsoft Office, Workday/UKG/EPIC. A College diploma in Office Administration is essential.