Administrative Assistant-Mississauga (Head Office)

Morguard; Mississauga; On-site; CAD 42,000 - 60,000; Full time

Job summary

Morguard, a leading Canadian real estate company with properties across North America, seeks an Administrative Assistant to support senior management and department functions. The role involves coordinating meetings, travel, and reporting, ensuring timely, accurate administration across multiple teams.

You will perform research and analysis to inform decisions, assist with special projects, and manage data entry and correspondence. Requires 2+ years of admin experience and MS Office proficiency.

Qualifications

• Minimum of 2 years of relevant administrative experience at the executive level supporting two or more functions simultaneously.
• Previous experience in real estate industry.
• Advanced working knowledge of MS Office applications.

Responsibilities

• Provides personal assistant support to senior and executive management, including scheduling meetings and travel.
• Conducts research and analysis to support reporting and decision-making.
• Supports projects by handling documentation, data maintenance, PO processing, invoices and reports.
• Performs general administrative duties across departments, including mail distribution and data entry.

Skills

Executive support

Real estate experience

MS Office

Education

High School or College diploma

Tools

MS Office

Job description

Looking for a company with over 50 years of success and no signs of slowing down?

If so, Morguard may be the perfect place for you.

As one of Canada’s leading real estate companies, with properties across North America, we’re proud of our history and excited about our future.

Our Purpose

At Morguard, people are at the centre of everything we do. We are committed to creating lasting value not only for our clients and communities, but for our employees as well. As a fully integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team reflects a wide range of backgrounds, perspectives, and experiences, and we believe that diversity strengthens us.

Collaboration fuels our success. Through innovation, teamwork, and a shared commitment to sustainability, our professionals are empowered to build their careers, contribute meaningfully, and help shape the future of real estate.

Putting Our Purpose into Action

We support our people by offering:

• Access to experienced subject matter experts who provide mentorship and hands‑on learning.
• A wide range of career opportunities across the organization.
• A comprehensive, competitive benefits program that promotes health and wellness.

Where You’ll Add Value

The Administrative Assistant is accountable to the Vice President for assisting senior management of one or several departments with a variety of tasks and supporting other function-specific activities to ensure they are carried out in a timely and consistent manner to enable the functions/departments to achieve their respective business goals and objectives.

How You’ll Make a Difference

1. Personal Assistant Support

Carries out duties of a personal assistant to senior and executive management by preparing various arrangements and associated reporting incl. daily schedules, coordination and arrangements of meetings, travel arrangements, event organization and coordination as well as preparation of personal expense reports to support workload and time management activities at the senior and executive management level.

2. Research and Analysis

Completes regular and ad-hoc research and analysis, normally confidential in nature, assigned by senior and executive management to provide background/insight into various topics/areas for the purpose of reporting or business decision making.

3. Special Project Support

Supports senior and executive management and their department members by assisting with administrative and other tasks, projects or initiatives in the areas of documentation and knowledge management, data and technology platform maintenance, Purchase Orders, invoice processing for payments and financial reporting of low complexity, where required, as well as travel arrangements to ensure overall business goals and objectives of the functions/departments are met efficiently and on time.

4. General Administrative Duties

Performs general administrative duties for a variety of departments that they support including distribution of mail, photocopying, etc., while also assisting with handling and creating correspondences and performing various data input activities, as required.

Any other job related duties and/or projects that may be assigned.

The Expertise You’ll Bring

Qualifications Required

• Minimum of 2 years of relevant administrative experience at the executive level supporting two or more functions simultaneously.
• Previous experience in real estate industry.
• Advanced working knowledge of MS Office applications.

Core Competencies

• Excellent communication skills both written and verbal.
• Strong organizational and time management skills.
• Strong analytical skills.
• Strong interpersonal skills.
• Ability to confidently deal with employees at different levels in the organization.
• Ability to deliver quality results under pressure and within tight timelines.
• Systematic thinker.
• Professionalism handling sensitive and confidential information.
• Balanced temperament.

Preferred Qualifications and Experience

• High School or College diploma in a related field (e.g. Office Administration, Business Administration etc.) or equivalent is an asset.

Why You’ll Love Working at Morguard

At Morguard, we’re committed to creating an environment where our people can thrive. Here’s what you can expect when you join our team:

• A collaborative, inclusive workplace culture that prioritizes employee wellbeing and safety.
• Meaningful opportunities for professional growth and development.
• Exposure to a diverse portfolio of real estate assets across North America.
• A competitive compensation and benefits package designed to support you and your family.
• Support for work–life balance, along with accessible employment practices that meet AODA requirements.

Inclusive by Nature

Diversity is one of our greatest strengths. At Morguard, we provide equal employment opportunities to all candidates and do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. We believe in creating a workplace where everyone has the opportunity to grow, contribute, and make an impact.

Commitment to Accessibility

Morguard is dedicated to maintaining accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please contact Human Resources—our team is here to support you. Please contact Human Resources at [phone].