Administrative Assistant - Maple Ridge Christian School - Metro Vancouver

Society of Christian Schools in BC; Maple Ridge; Hybrid; CAD 60,000 - 63,000; Full time

Benefits offered by this job

Vacation pay 4%

Job summary

Maple Ridge Christian School (MRCS) is seeking a highly organized, service-oriented Administrative Assistant to join our administrative team on a full-time, temporary basis.

This position provides administrative and operational support across several areas of the school, including support for leadership, purchasing, field-trip coordination, and health-related admin requirements.

Qualifications

• Previous administrative or office experience in education or non-profit.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities with minimal supervision.
• Excellent written and verbal communication.
• Strong interpersonal skills and service orientation.
• High integrity and ability to maintain confidentiality.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to learn school information systems quickly.
• Experience with purchasing, records management, events coordination.

Responsibilities

• Provide administrative support to the Leadership Team and oversee office tasks.
• Coordinate purchasing, supplies, and routine school operations.
• Manage calendar, scheduling, and data entry activities.
• Support school events, field trips, and grading/credential tracking as needed.
• Maintain confidentiality and liaise with staff, families, and external partners.
• Assist with onboarding of new staff and recruitment documentation.

Skills

Organizational skills

Attention to detail

Priority management

Written communication

Interpersonal skills

Discretion and confidentiality

MS Office / Google Workspace

School information systems

Purchasing / records management

Education/Non-profit experience

Tools

Microsoft Office

Google Workspace

Job description

Employment Type: full-time

Compensation Range: $28.86 / hour

Date Posted: 24 August 2026

Reporting To: Lead Principal / Executive Assistant
Employment Type: Full-Time, Temporary
Schedule: Approximately 40 hours per week, primarily during regular school office hours (8:00-4:00)
Compensation: $28.86 / hour (Plus 4% vacation)

Start Date: Immediately

Position Summary

Maple Ridge Christian School (MRCS) is seeking a highly organized, adaptable, and service-oriented individual to join our administrative team as a Full-Time, Temporary Administrative Assistant.

This position provides administrative and operational support across several areas of the school. These responsibilities include support for school leadership, oversight of purchasing, field-trip transportation, emergency preparedness, government and health-related administrative requirements, staff credential tracking, and general office operations.

The successful candidate will be comfortable managing multiple priorities, responding to changing needs throughout the school day, maintaining confidential information, and working collaboratively with administrators, teachers, support staff, students, families, and external organizations.

Key Responsibilities

• Administrative and Leadership Support
• Provide administrative support to the Leadership Team.
• Assist with administrative projects, correspondence, documentation, data entry, scheduling, and related office tasks.
• Provide backup support for office assistant functions as required.
• Support the administrative team during particularly busy periods and school-wide events.
• Purchasing, Supplies and Office Operations
• Coordinate routine school purchasing and assist with ordering supplies and materials.
• Manage and reconcile petty cash according to school procedures.
• Monitor and replenish supplies in the medical room, supply room, copy room, and staff coffee area.
• Maintain toner supplies for school printers and photocopiers.
• Serve as the administrative contact for photocopier support and service.
• Coordinate distribution and tracking of school keys for staff, coaches, and rental users.
• Work collaboratively with the school’s Operations and Maintenance teams where administrative purchasing, vendors, equipment, or facility-related coordination overlaps with their responsibilities.
• Student Programs, Trips and School Events
• Coordinate bus scheduling for field trips and other school activities.
• Provide administrative support for the Foundation Skills Assessment (FSA) process
• Support the Grad Committee and assist with graduation planning and administration.
• Provide organizational and administrative support for the high school camp.
• Assist with other major school events and activities as assigned.
• Emergency Preparedness, Health and Regulatory Support
• Provide administrative support to the school’s Emergency Response Team (ERT) Committee.
• Serve as an administrative liaison with Fraser Health where required.
• Facilitate required school water testing and maintain related documentation.
• Maintain accurate records and follow-up associated with these responsibilities.
• Support school procedures that contribute to a safe, organized, and well-functioning campus.
• Staff Records and Human Resources Administration
• Maintain records related to teacher education, qualifications, and professional credentials.
• Support administrative processes associated with new staff onboarding, including:
  • coordinating onboarding materials including new keys, alarms, etc ;
  • preparing welcome package/information for new staff
  • maintaining appropriate recruitment documentation.
• School-wide calendar oversight
• tracking all field trips, sporting events, school/class events, common space usage on internal calendar for staff reference
• creating high school schedule, teacher schedule, online/TA schedules for office use and web page publication
• tracking all digital curriculum purchases/subscriptions
• distributing to teacher files as necessary
• downloading updates from the original source (once or twice annually)
• maintaining original electronic curriculum in Administrative files

General Responsibilities

The Administrative Assistant will also:

• Embrace and promote the mission, vision, and core values of Maple Ridge Christian School.
• Work collaboratively as a member of the school administrative team.
• Communicate professionally and courteously with students, families, staff, visitors, vendors, and community partners.
• Maintain confidentiality regarding student, family, personnel, and school information.
• Prioritize multiple responsibilities and respond appropriately to changing needs during the school day.
• Maintain organized electronic and paper-based records.
• Identify administrative processes that can be made more efficient and communicate recommendations to the appropriate administrator.
• Complete other related administrative duties as reasonably assigned.

Qualifications

The preferred candidate will demonstrate:

• Previous administrative, office, school, or related professional experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage competing priorities and work effectively with minimal supervision.
• Strong written and verbal communication skills.
• Strong interpersonal skills and a service-oriented approach.
• High levels of integrity, discretion, and confidentiality.
• Proficiency with common office technology, including Microsoft Office and Google Workspace.
• Ability to learn school information systems and administrative processes quickly.
• Experience with purchasing, records management, event coordination, or school administration is an asset.
• Experience working in an educational or non-profit environment is an asset.

Consistent with MRCS employment expectations reflected in its existing postings, the successful candidate should be growing as a Christ-like person of faith with a growing relationship with Jesus, and be willing to adhere to and sign the Maple Ridge Christian School Community Standards Agreement.