Administrative Assistant, Line Maintenance

Jazz Aviation; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Jazz Aviation is seeking an Administrative Support role to assist the Line Maintenance Manager in Toronto. The position involves managing employee schedules, onboarding processes, and payroll activities in compliance with collective agreements. Ideal candidates will have a strong clerical background with proficiency in Microsoft Office and excellent organizational skills.

Qualifications

• 3-4 years of office experience required.
• Proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
• Ability to obtain a Restricted Area Information Card (RAIC).

Responsibilities

• Build and manage online web schedules for employees.
• Coordinate onboarding and offboarding processes.
• Ensure adherence to payroll deadlines and collective agreements.

Skills

Organizational skills

Time management

Microsoft Office Suite

Payroll experience

Education

Post-Secondary education

Job description

Purpose of Position:

Provide confidential administrative support to Manager, Line Maintenance Toronto, and stores group.

Key Responsibilities:

• Build and administer the online web schedule for 180 + union employees, 10 + management employees.
• Creating and maintaining employees' personnel files.
• Create shift bids, vacation bids, and approve vacation for employees and management, and integrate into the work schedules.
• Onboarding of employees on TSS (RAIC) platform and signing authority for RAIC and AVOP processes.
• Recommend schedule changes to backfill for the above including applying collective agreement and reduce overtime payouts for transitions to and from training.
• Ensure all requirements of the collective agreement are applied when processing pay increases, termination forms, LOA forms etc. for Maintenance employees.
• Investigate daily exceptions generated in UKG WFC (time and attendance)
• Ensure all requirements of the collective agreement are applied when processing all overtime, cashbank, payouts, per diems, base. away, sick, family days, vacation, and union business into UKG WFC.
• Adhere to payroll deadlines.
• First point of contact for maintenance inquiries and information relating to Line maintenance department.
• Co-ordinate and responsible for onboarding and offboarding off employees and coordination of all paperwork and information for new hires.
• Adhoc projects/tasks and other related duties as assigned.
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.

Qualifications:

• Post-Secondary education or previous clerical experience is required.
• Minimum (3-4) years of experience working in an office environment.
• Candidates must be proficient in Microsoft Office Suite with particular skill sets in Outlook, Word, Excel, and PowerPoint.
• Candidate must be proficient working in Internet/Intranet and network environments.
• Candidates must be well organized, manage time effectively, prioritize multiple tasks, and meet deadlines.
• Knowledge of Maintenance environment and airline operational experience will be considered an asset.
• Payroll experience is an asset and knowledge of UKG WFC will be an asset
• Must have the ability to obtain a Restricted Area Information Card (RAIC).

We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at [e-mail] if you would benefit from an accommodation during the recruitment process.

Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.