Administrative Assistant - Kamloops, BC

Base Metallurgical Laboratories Ltd.; Kamloops; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the metallurgical sector is seeking an Administrative Assistant to enhance office efficiency. The role involves a variety of tasks from scheduling and communication to inventory management. Ideal candidates will have prior administrative experience and proficiency in MS Office, ensuring smooth operations within the team.

Qualifications

• Experience in administrative roles is essential.
• Proficient in MS Office and capable of independent work.
• Strong communication skills are required.

Responsibilities

• Answer and direct phone calls professionally.
• Schedule appointments and maintain calendars.
• Prepare communications and manage filing systems.

Skills

Time management

Attention to detail

Problem-solving

Communication

Education

Previous experience as an administrative assistant

Tools

MS Office

Sage Accounting

Job description

Intertek (BML) is a commercial laboratory specializing in the recovery of base and precious metals from raw mineralization. We are seeking a dedicated Administrative Assistant to join our team.

General Description of Responsibilities

Working under the supervision of the Executive Assistant, the Administrative Assistant is responsible for a wide range of administrative and clerical tasks that support the functioning of the business. The role involves organizing and coordinating office operations and procedures to ensure organizational effectiveness, efficiency, and safety.

Specific Responsibilities

1. Answer and direct phone calls politely and professionally.
2. Welcome clients and visitors warmly and ensure their comfort.
3. Schedule appointments and maintain the calendar.
4. Prepare communications such as memos, emails, invoices, reports, and other correspondence.
5. Create and maintain electronic and physical filing systems.
6. Maintain supplies inventory, check stock levels, anticipate needs, and place orders.
7. Assist with onboarding new employees.
8. Process financial transactions.
9. Perform data entry and compile reports.

Job Requirements

1. Previous experience as an administrative assistant.
2. Proficiency in MS Office.
3. Ability to work independently and as part of a team.
4. Excellent time management and prioritization skills.
5. Attention to detail and problem-solving abilities.
6. Strong written and verbal communication skills.
7. Experience with Sage Accounting is a plus.