Administrative Assistant IV - Saskatoon

Gabriel Dumont Institute; Saskatoon; On-site; CAD 52,000 - 66,000; Full time

Job summary

The Gabriel Dumont Institute (GDI) Training & Employment division is seeking an Administrative Assistant 4 to support Métis career and employment services across Saskatchewan. The role focuses on coordinating administrative processes, maintaining records, and supporting reporting, meetings, and communications.

Ideal candidates hold a diploma in Office or Business Administration, with 3+ years of experience, and strong MS 365 skills.

Qualifications

• Diploma in Office Administration or related field; 2 years post-secondary acceptable.
• Minimum 3 years administrative experience, preferably in post-secondary or career services.
• Advanced proficiency with Microsoft 365 apps (Word, Excel, Outlook, PowerPoint, Teams).
• Ability to work independently, manage multiple tasks, and meet deadlines with accuracy.

Responsibilities

• Provide administrative and operational support for career and employment services for Métis clients in Saskatchewan.
• Coordinate administrative processes and maintain client, program, and personnel records and databases.
• Assist with reporting, meetings, events, communications, and promotional activities.
• Ensure efficient program operations and service delivery; handle day-to-day duties.

Skills

Microsoft 365 proficiency

Time management

Communication skills

Discretion

Independent work

Education

Diploma in Office Administration

Diploma in Business Administration

Two years post-secondary education or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Teams

Job description

The GDI Training & Employment, a division of Gabriel Dumont Institute of Native Studies and Applied Research, invites applications for the following position:

Competition Code: 2603 101S Oct 9

Responsibilities:

Reporting to the Senior Program Coordinator – Training & Employment, the Administrative Assistant 4 provides administrative and operational support to the delivery of career and employment services for Métis clients throughout Saskatchewan. The role coordinates administrative processes; reviews and maintains client, program and personnel records, databases, spreadsheets, and case management systems; supports reporting requirements through the preparation and compilation of reports and documentation; coordinates meetings and events; assists with communications, marketing, and promotional activities; and carries out day-to-day activities necessary to ensure efficient program operations and effective service delivery, as well as other related duties as assigned.

Qualifications:

The ideal candidate will have a diploma in Office Administration, Business Administration, or a related field. Two years of post-secondary education with equivalent work experience may also be considered. Minimum of three years of progressive administrative experience, preferably in a post-secondary or career services environment. Advanced proficiency with Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint and Teams, and the ability to learn Institute information systems and databases. Demonstrated ability to work independently, prioritize multiple tasks, and meet deadlines with accuracy and attention to detail. Strong written and verbal skills to communicate with all levels of the organization and its Executive Team. Proven ability to maintain confidentiality and handle sensitive information with discretion. Understanding of Métis culture and employment and training needs would be considered an asset.

• Term: October 2026 to March 31, 2028 (possibility of renewal)
• Remuneration: GDI AA 4 wage grid
• Location: Saskatoon, SK
• Application Deadline: October 9, 2026

The Gabriel Dumont Institute has authority from the Saskatchewan Human Rights Commission to hire affirmatively.

GDI is a Saskatchewan-based educational, employment and cultural institute serving Métis across the province