Administrative Assistant IV

Emera Inc.; Halifax; On-site; CAD 42,000 - 66,000; Full time

Benefits offered by this job

Flexible workday

Health & wellbeing benefits

Career growth opportunities

Community engagement programs

Competitive compensation

Job summary

Emera Inc. in Halifax, NS, is seeking an Administrative Assistant IV to support the Human Resources team with daily coordination, calendars, travel, and document management. The role demands strong organizational and clerical skills for a high-volume environment.

You will maintain records, support safety training, handle invoices and expenses, and assist with budgeting and reporting. A college diploma and 2+ years' experience are preferred for this position.

Qualifications

• College diploma in Office Administration, Business Administration, or a related field.
• Minimum 2 years of relevant administrative experience.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint and Outlook.
• Experience working with SharePoint, Oracle, and PeopleSoft.
• Strong attention to detail with a commitment to accuracy and quality.
• Demonstrated ability to exercise sound judgement and handle confidential information with discretion.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational, prioritization, and multi-tasking abilities with the capacity to manage competing deadlines.
• Ability to work independently while collaborating effectively with diverse teams and stakeholders.
• An equivalent combination of education, training, and experience may be considered.

Responsibilities

• Provide advanced administrative support to the team by coordinating meetings, events, and other business activities.
• Manage calendars, schedules, and email correspondence, ensuring priorities and deadlines are effectively coordinated.
• Organize travel arrangements and related logistics.
• Maintain office supply inventories and coordinate incoming and outgoing mail and package handling.
• Develop, edit, and maintain business documents, spreadsheets, presentations, records and SharePoint sites.
• Support compliance with Occupational Health & Safety requirements by tracking safety program activities, maintaining training records, and monitoring completion of mandatory training.
• Process invoices, prepare and submit expense reports, and maintain payroll-related information in accordance with established procedures.
• Support reporting and administrative processes by maintaining approval records assisting with budget preparation and variance analysis, assist with Balanced Scorecard data tracking and reporting.
• Collaborate with internal stakeholders to support operational and business objectives.
• Perform additional responsibilities aligned with the needs of the business unit and team.
• Participate in and support storm restoration and emergency response activities as required.

Skills

Attention to detail

Communication skills

Coordination

Independent work

Education

College diploma in Office Administration

College diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

SharePoint

Oracle

PeopleSoft

Job description

The Opportunity

Company, Department: Nova Scotia Power, Human Resources

Type of Employment: Regular, Full-time

Location: Halifax, Nova Scotia

Closing Date: August 19th, 2026

The Administrative Assistant IV is responsible for providing support to the Human Resources team by ensuring the effectiveness coordination of daily activities and adherence to corporate administrative and safety requirements. This role supports a high-volume, fast-paced environment and contributes to team efficiency through strong organizational, clerical, and coordination capabilities.

Key elements of this role include:

• Provide advanced administrative support to the team by coordinating meetings, events, and other business activities.
• Manage calendars, schedules, and email correspondence, ensuring priorities and deadlines are effectively coordinated.
• Organize travel arrangements and related logistics.
• Maintain office supply inventories and coordinate incoming and outgoing mail and package handling.
• Develop, edit, and maintain business documents, spreadsheets, presentations, records and SharePoint sites.
• Support compliance with Occupational Health & Safety requirements by tracking safety program activities, maintaining training records, and monitoring completion of mandatory training.
• Process invoices, prepare and submit expense reports, and maintain payroll-related information in accordance with established procedures.
• Support reporting and administrative processes by maintaining approval records assisting with budget preparation and variance analysis, assist with Balanced Scorecard data tracking and reporting.
• Collaborate with internal stakeholders to support operational and business objectives.
• Perform additional responsibilities aligned with the needs of the business unit and team.
• Participate in and support storm restoration and emergency response activities as required.

These skills will make you successful:

To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

• College diploma in Office Administration, Business Administration, or a related field
• Minimum 2 years of relevant administrative experience
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint and Outlook
• Experience working with SharePoint, Oracle, and PeopleSoft
• Strong attention to detail with a commitment to accuracy and quality
• Demonstrated ability to exercise sound judgement and handle confidential information with discretion
• Excellent interpersonal, verbal, and written communication skills
• Strong organizational, prioritization, and multi-tasking abilities with the capacity to manage competing deadlines
• Ability to work independently while collaborating effectively with diverse teams and stakeholders
• Self-motivated, proactive, and capable of taking initiative to resolve issues and support business objectives
• An equivalent combination of education, training, and experience may be considered

We understand that experience comes in many forms and we're dedicated to adding new perspectives to the team. So, if your experience comes close to what we've listed above, please consider applying.

Learn more about our culture and values

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

The perks of joining our team? We offer:

• Flexibility: One flexible remote workday.
• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada's Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of the recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.