Administrative Assistant, IPM

CPP Investments; Toronto; On-site; CAD 42,000 - 65,000; Full time

Benefits offered by this job

AI productivity tools

Dedicated learning time

Job summary

CPP Investments is seeking an Administrative Assistant to join the Investment Portfolio Management group in Toronto. You will provide day-to-day administrative support, manage calendars, coordinate meetings and travel, and assist with expenses and communications.

The role requires strong English communication, 2+ years of experience, and proficiency with MS Office in a fast-paced financial services environment. On-site position offering growth and collaboration.

Qualifications

• 2+ years administrative support experience in a fast-paced environment.
• Experience in financial services is an asset.
• Strong written and verbal English communication.
• MS Office proficiency and calendar management skills.
• Discretion with confidential information and professional conduct.

Responsibilities

• Coordinate multiple calendars, scheduling internal and external meetings, and room bookings.
• Handle expenses, travel arrangements, and reimbursements; prepare on-brand communications and presentations.
• Assist in organizing team events and off-sites; support invoices and vendor coordination.
• Provide day-to-day administrative support to IPM and related teams.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense processing

Attention to detail

Education

High school diploma

College diploma

Bachelor's degree

Tools

MS Office

Job description

Purpose. Performance. People.Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide.For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success.The RoleWe are searching for an Administrative Assistant to join the Investment Portfolio Management group. As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to their respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.The Investment Portfolio Management (“IPM”) group works on behalf of the CIO to maximize the returns of the Investment Portfolios at the targeted level of risk through providing dedicated support for each CIO-approved investment strategy, active portfolio design, investment signals, investment decision analysis and governance and communications.The TeamAccountabilitiesProactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.Ensures team members are prepared for meetings and carry-forward action items.Performs expense reporting, and coordinates approval and processing of invoices.Assists in the creation of high quality on-brand communications, reports, and presentations.Provides support and assists with departmental and team off-sites and social events.Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.Handles highly confidential material/matters relating to the department and organization with utmost discretion.Coordinates and performs critical internal processes for the team.Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.QualificationsHigh school diploma required, college diploma or bachelor's degree preferred.2+ years administrative support experience in a fast-paced, professional environmentPrior experience in the financial services or related industry is an asset.Requires strong communication skills, both written and verbal in EnglishExperience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment.We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.Inclusion & AccessibilityCPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.Attention: Protect Yourself from FraudCPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday.CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.#LI-ONSITE