Administrative Assistant (Invoice Clerk)

About Staffing Ltd.; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job description

Connecting you to Administration/Accounting jobs in Calgary!

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

We have partnered with a dynamic Design and Landscape Architecture company to support in the recruitment process for their next Administrative Assistant (Invoice Clerk).

Job ID: 42363

Job Type: Temp To Direct Hire

Category: Administration

Location: Calgary, Alberta

Our vibrant client is looking to bring on an Administrative Assistant (Invoice Clerk) to support with invoicing and accounting. Joining a dynamic, creative, and team-oriented group, this person must have a positive and personable nature, and must have a love for dogs to get along with the resident office pups!

The successful candidate will have previous experience with accounting and invoicing functions as well as a comprehensive understanding of full-cycle accounting and general administrative tasks to support the office where needed.

We are looking for someone who is eager to learn, a self-starter, and proactive in optimizing workflow. Exceptional organizational skills, attention to detail, and the ability to effectively prioritize and manage competing tasks are essential.

Most importantly, this individual should bring a positive and enthusiastic attitude. They will thrive in a collaborative team environment, be capable of working autonomously, and be excited to engage in a lively and social workplace.

Duties and Responsibilities:

The key job functions are:

• Creating, coding, and posting invoices
• Verify and reconcile invoices to ensure accuracy of data
• Communicate with vendors and internal departments to resolve any discrepancies
• Working alongside Project Managers to receive information, updates, and timelines on projects
• Data entry (confirming, updating, and removing information in accounting system)
• Maintain accurate records of invoices and payments
• Reception coverage as needed
• Providing general administrative support for the office
• Other tasks as assigned

Experience:

• 2+ years of experience in invoicing is required
• Previous administrative experience is required
• Industry related experience is considered an asset

Skills:

• Personable and supportive personality
• Team player
• Ability to work autonomously with minimal supervision
• Excellent attention to detail
• Strong prioritization skills and ability to juggle competing tasks with ease
• Impeccable organization skills
• Keen and enthusiastic nature
• Go-getter mentality
• Positive and vibrant energy

Base Salary: $22 – 24 per hour

Work Hours:

• 40 hours per week
• 9:00am – 5:00pm
• Monday – Friday

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Please reference Job ID:42363 in your application.