Administrative Assistant III – Pediatrics Scheduling Specialist

Nova Scotia Health Authority; Halifax; Hybrid; CAD 34,000 - 39,000; Full time

Job summary

IWK Health in Halifax is seeking an Administrative Assistant III to provide comprehensive administrative and operational support to the Division of General Pediatrics and the Division Head. The role requires a high degree of organization, accuracy, initiative and discretion in a complex clinical and academic environment.

The Administrative Assistant III works closely with physicians, nursing, allied health, administrative staff, learners, patients and families, as well as multiple departments

Qualifications

• High school diploma or GED required; post-secondary admin training preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and adaptability to new systems.
• Excellent organizational, communication and discretion with confidential information.

Responsibilities

• Maintain complex physician calendars with accuracy and attention to detail.
• Prepare agendas, minutes and supporting documentation for meetings.
• Provide administrative/operational support to the Division Head and pediatric physicians.
• Support Dalhousie University academic activities and related materials.
• Create clear process documents and visual materials to support workflows.

Skills

Microsoft Office proficiency

Organizational skills

Communication

Discretion

Problem solving

Education

Post-secondary admin training

High School Diploma or GED

Tools

Outlook

Word

Excel

SharePoint

Canva

Job description

IWK Health in Halifax is seeking an Administrative Assistant III to provide comprehensive administrative and operational support to the Division of General Pediatrics and the Division Head. The role requires a high degree of organization, accuracy, initiative and discretion in a complex clinical and academic environment.

The Administrative Assistant III works closely with physicians, nursing, allied health, administrative staff, learners, patients and families, as well as multiple departments