Remote Administrative Assistant II - Health Services

IWK Health; Halifax; On-site; CAD 59,237,000 - 67,502,000; Full time

Job summary

IWK Health in Halifax seeks an Administrative Assistant to support the Provincial Preschool Autism Service (PPAS). The role is part of Clinical Intake & Care Coordination, providing confidential administrative service to assist and support clinical teams across Nova Scotia.

You will liaise with families, manage correspondence, maintain filing, and support databases and technology tools for tracking information.

Qualifications

• High School Diploma or GED required.
• Graduate from Secretarial/Office Administration Diploma Program.
• Minimum six months related administrative experience; one year preferred.
• Advanced knowledge of Windows and Microsoft Office including Outlook, PowerPoint, Excel, Teams, SharePoint.
• Keyboarding speed of 60 wpm with max four errors.

Responsibilities

• Liaises with patients, families, staff, and stakeholders.
• Manages messages, follow-up, and redirects inquiries.
• Types, transcribes, photocopies, and distributes correspondence.
• Maintains office filing system and records for efficient retrieval.
• Registers patients for visits when required.
• Supports databases and technology tools for tracking information.
• Maintains confidentiality of patient and employee information.
• Places work orders to repair equipment as needed.
• Coordinates events and meetings including travel arrangements.
• Processes invoices as required.

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Zoom

SharePoint

Typing 60 wpm

Education

High School Diploma or GED

Secretarial/Office Administration Diploma

Tools

Meditech

Job description

IWK Health in Halifax seeks an Administrative Assistant to support the Provincial Preschool Autism Service (PPAS). The role is part of Clinical Intake & Care Coordination, providing confidential administrative service to assist and support clinical teams across Nova Scotia.

You will liaise with families, manage correspondence, maintain filing, and support databases and technology tools for tracking information.