Administrative Assistant III

City of Grande Prairie; Grande Prairie; On-site; Full time

Job summary

The City of Grande Prairie is seeking an Administrative Assistant III to join their Parks Department. The role involves processing timesheets, managing personnel files, and providing administrative support to department staff. Candidates should possess an Office Administration Diploma or equivalent experience, with strong organizational and communication skills. This position offers a starting salary of $29.88 per hour, contributing to a vibrant community committed to public service.

Benefits

Comprehensive benefits package

Qualifications

• Minimum 3 years experience in an administrative capacity.
• Experience in a municipal setting is an asset.
• Ability to work independently and as part of a team.

Responsibilities

• Process timesheets and assist in payroll entry.
• Manage personnel files and aid department staff with payroll questions.
• Complete various administrative tasks to support departmental staff.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Interpersonal skills

Education

Office Administration Diploma

Business Administration Certificate

Tools

Microsoft Office Suite

Job description

The City of GrandePrairie is a vibrant, growing community located in the beautiful Peace Countryregion of Alberta. We are committed to providing exceptional public service andenhancing the quality of life for all residents. Grande Prairie is a great placeto live, work, and play.

Our Parks Department is looking for a dedicated Administrative Assistant III to join the team.

Position Responsibilities

As your main responsibility will be processing timesheets, you will be working closely with the large volume of staff within Engineering & Transportation and Environment & Parks. You will assist in payroll entry, ensuring payroll rules are being followed and time entries for CUPE staff are in alignment with current CUPE agreements. You will manage personnel files, staff changes, recognitions and updates. Also, aid department staff with payroll questions and concerns.

This position will also complete various administrative tasks and functions to support Directors, Supervisors and other departmental staff. Including inputting and managing statistical data for department operations and performance, participate in appropriate in-service and workshop programs and attend any required meetings and provide meeting coordination and logistics (including scheduling, preparing agendas, taking minutes and follow-up of action items).

You will be apart of a highly efficient administrative team and will be expected to develop, build, foster and maintain positive working relationships with administrative staff, department managers and other staff across the organization. Since you will be part of a team, all administrators will provide cross-training to be able to provide support and backup in the event of a staff member's absence. Areas of cross-training include, but are not limited to, Financial, Health and Safety, and Project support.

Qualifications

• Office Administration Diploma or Business Administration Certificate or aminimum of 3 years experience working in a busy office environment in an administrative capacity is required. A combination of experience and education may be considered.
• Experience in a municipal setting is an asset.
• Demonstrate attention to detail and strong analytical skills. This role requires a focus on continuous improvement and methodologies.
• Extensive experience with Microsoft Office Suite is required.
• Ability to work in a fast-paced environment with frequently changing priorities. Require exceptional organizational skills with the ability to multi-task and manage multiple priorities efficiently.
• Ability to work both independently and as part of a team, while exercising good/independent judgement, demonstrating initiative and being proactive is critical.
• Strong communication skills (written and verbal) are essential.
• Must have a proven ability to present yourself in a positive, clear and professional manner as you may be required to present to groups and provide training on administrative functions.
• To effectively work with individuals across such a large service area you must also have strong interpersonal, networking and collaboration skills.
• Work well in a fast-paced, frequently changing environment
• Resourceful, self-starter, solution focused, has strong attention to detail, has a desire to learn and grow, and has exceptional interpersonal skills.

Hours

The standard workweek consists of an average of 35 hours,with the specific schedule being determined by theimmediate supervisor.

Compensation

Starting salary $29.88 per hour as per the Out-of-ScopeAgreement.

The City of GrandePrairie is committed to building and sustaining an inclusive work environmentcomposed of individuals with unique experiences, perspectives, talents, andcontributions who welcome, support, respect and value all members of thecommunity.

Selection Process

We appreciate your interest in our organization,and we thank you in advance for your application. Candidates selected for aninterview will be notified via phone or email.

1. To apply for this position,please utilize the "Apply Now" tab on this web page to submit yourcomprehensive cover letter and up-to-date resume.

2. Our application reviewprocess includes a thorough evaluation of all submissions. Short-listedcandidates will be contacted for interview scheduling.

• This posting will be openuntil a suitable candidate(s) is/are found.

Note:After submitting your applicationand uploading your resume, you should expect to receive an email confirmationindicating that your application for this position has been successfullysubmitted. If you receive this email, there is no need for any additionalcontact with us regarding this position.

To efficiently manage thehigh volume of applications we receive for each job posting, we are unable toaddress job-specific inquiries prior to the interview stage. However, if youprogress to the job interview stage, we will gladly answer any questions youmay have.

The City of GrandePrairie is a vibrant, growing community located in the beautiful Peace Countryregion of Alberta. We are committed to providing exceptional public service andenhancing the quality of life for all residents. Grande Prairie is a great placeto live, work, and play.

Our Parks Department is looking for a dedicated Administrative Assistant III to join the team.

Position Responsibilities

As your main responsibility will be processing timesheets, you will be working closely with the large volume of staff within Engineering & Transportation and Environment & Parks. You will assist in payroll entry, ensuring payroll rules are being followed and time entries for CUPE staff are in alignment with current CUPE agreements. You will manage personnel files, staff changes, recognitions and updates. Also, aid department staff with payroll questions and concerns.

This position will also complete various administrative tasks and functions to support Directors, Supervisors and other departmental staff. Including inputting and managing statistical data for department operations and performance, participate in appropriate in-service and workshop programs and attend any required meetings and provide meeting coordination and logistics (including scheduling, preparing agendas, taking minutes and follow-up of action items).

You will be apart of a highly efficient administrative team and will be expected to develop, build, foster and maintain positive working relationships with administrative staff, department managers and other staff across the organization. Since you will be part of a team, all administrators will provide cross-training to be able to provide support and backup in the event of a staff member's absence. Areas of cross-training include, but are not limited to, Financial, Health and Safety, and Project support.

Qualifications

• Office Administration Diploma or Business Administration Certificate or aminimum of 3 years experience working in a busy office environment in an administrative capacity is required. A combination of experience and education may be considered.

• Experience in a municipal setting is an asset.

• Demonstrate attention to detail and strong analytical skills. This role requires a focus on continuous improvement and methodologies.

• Extensive experience with Microsoft Office Suite is required.

• Ability to work in a fast-paced environment with frequently changing priorities. Require exceptional organizational skills with the ability to multi-task and manage multiple priorities efficiently.

• Ability to work both independently and as part of a team, while exercising good/independent judgement, demonstrating initiative and being proactive is critical.

• Strong communication skills (written and verbal) are essential.

• Must have a proven ability to present yourself in a positive, clear and professional manner as you may be required to present to groups and provide training on administrative functions.

• To effectively work with individuals across such a large service area you must also have strong interpersonal, networking and collaboration skills.

• Work well in a fast-paced, frequently changing environment

• Resourceful, self-starter, solution focused, has strong attention to detail, has a desire to learn and grow, and has exceptional interpersonal skills.

Hours

The standard workweek consists of an average of 35 hours,with the specific schedule being determined by theimmediate supervisor.

Compensation

Starting salary $29.88 per hour as per the Out-of-ScopeAgreement.

Benefits

Comprehensive benefits package. What We Offer | City of Grande Prairie(cityofgp.com)

Diversity & Inclusion

The City of GrandePrairie is committed to building and sustaining an inclusive work environmentcomposed of individuals with unique experiences, perspectives, talents, andcontributions who welcome, support, respect and value all members of thecommunity.

Selection Process

We appreciate your interest in our organization,and we thank you in advance for your application. Candidates selected for aninterview will be notified via phone or email.

1. To apply for this position,please utilize the "Apply Now" tab on this web page to submit yourcomprehensive cover letter and up-to-date resume.

2. Our application reviewprocess includes a thorough evaluation of all submissions. Short-listedcandidates will be contacted for interview scheduling.

• This posting will be openuntil a suitable candidate(s) is/are found.

Note:After submitting your applicationand uploading your resume, you should expect to receive an email confirmationindicating that your application for this position has been successfullysubmitted. If you receive this email, there is no need for any additionalcontact with us regarding this position.

To efficiently manage thehigh volume of applications we receive for each job posting, we are unable toaddress job-specific inquiries prior to the interview stage. However, if youprogress to the job interview stage, we will gladly answer any questions youmay have.