Administrative Assistant II — Subacute Mental Health Unit

Nova Scotia Health Authority; Halifax; Sur place; CAD 33 000 - 37 000; Plein temps

Résumé du poste

IWK Health in Halifax, Nova Scotia, is seeking an Administrative Assistant for the Subacute Inpatient Unit, Mental Health & Addictions. This permanent, hourly full-time position starts November 2026 and supports youth and families in an offsite inpatient and day program.

Reporting to the Clinical Manager and Team Leader, you will handle meetings, correspondence, travel planning, filing, data entry, and coordinating communications with accuracy and teamwork in a fast-paced healthcare setting.

Qualifications

• Minimum high school diploma or GED required.
• Graduate of recognized Office Administration, Business or Secretarial program.
• Minimum six months related experience, preferably in mental health/healthcare.
• Typing speed of 60 wpm with up to four errors; testing may be required.
• Advanced working knowledge of MS Office programs.
• Experience with Meditech, Outlook and Community Wide Scheduling.

Responsabilités

• Provide administrative, secretarial and organizational support to an offsite inpatient and day program area.
• Prepare meeting materials, take minutes, and proofread/edit materials for accuracy.
• Plan conferences/meetings including travel, expense recovery, and scheduling.
• Maintain electronic and hard-copy filing systems; data entry and reporting as needed.
• Answer telephone/e-mail inquiries and communicate messages with follow-up.
• Support ad-hoc projects and general office operations.

Connaissances

Typing 60 wpm

MS Office

Meditech

Outlook

Scheduling

Time management

Organizational skills

Communication

Teamwork

Independent work

Attention to detail

Formation

High School Diploma or GED

Office Administration/Secretarial Program

Outils

MS Office suite

Meditech

Outlook

Community Wide Scheduling

Description du poste

IWK Health in Halifax, Nova Scotia, is seeking an Administrative Assistant for the Subacute Inpatient Unit, Mental Health & Addictions. This permanent, hourly full-time position starts November 2026 and supports youth and families in an offsite inpatient and day program.

Reporting to the Clinical Manager and Team Leader, you will handle meetings, correspondence, travel planning, filing, data entry, and coordinating communications with accuracy and teamwork in a fast-paced healthcare setting.