Admitting Clerk, Emergency

Nova Scotia Health; Halifax; On-site; CAD 32,000 - 35,000; Part time

Job summary

IWK Health in Halifax, Nova Scotia, invites applications for an Admitting Clerk. This permanent hourly position (40% FTE) supports front desk operations with patient registration, admissions, discharges and transfers.

The role requires accurate keyboarding, data entry and familiarity with Microsoft Office; prior clerical experience and office administration training are assets. The work includes varied shifts across days, evenings and weekends in a busy hospital setting.

Qualifications

• High school diploma or GED required.
• Office administration program an asset.
• Previous clerical experience preferred.
• Emergency department experience preferred.
• Strong keyboarding and data entry skills required.
• Microsoft Office proficiency essential.

Responsibilities

• Data entry for in-patient and outpatient registration, admissions, discharges, transfers and pre-registrations.
• Required transport functions per unit and IWK Health policies.
• Order and maintain supplies and perform auditing functions.
• Coordinate Point Pleasant Lodge reservations.
• Arrange for shift coverage as needed.

Skills

Data entry

Organizational skills

Communication skills

Time management

Flexibility

Emergency experience

Multilingual ability

Education

High School Diploma or GED

Office administration program (asset)

Tools

Microsoft Office

Job description

Req ID: 228870
Department/Program: Admitting & Registration - Emergency , Health Information Services
Location:Halifax
Type of Employment: Permanent Hourly PT ( 40% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation: $ 23.3519 - $ 25.3918 /hour
Closing Date: 16-Nov-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Admitting Clerk performs a variety of reception and clerical duties required for the efficient operation of the unit. Responsibilities include, but are not limited to: data entry (in-patient and outpatient registration, admission, discharge, transfer and pre-registrations); required transport functions, in accordance with unit and IWK Health policies; ordering and maintaining supplies; specific auditing functions; Point Pleasant Lodge reservations; arranging for shift coverage.

Hours of Work

Varies based on 24 hour department coverage schedule; includes days, evenings, nights, and weekends. 7-hour shifts.

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Completion of a recognized office administration program an asset.
• Previous experience in a similar role preferred.
• Emergency experience preferred.
• Demonstrated accurate keyboarding and data entry skills required. Testing may be conducted on short-listed candidates and results will be factored into the candidate’s overall suitability for this position.
• Working knowledge of Microsoft Office and other computer programs/technology
• Demonstrated organizational, analytical, time management, interpersonal and communication skills required.
• Flexibility to work additional shifts preferred.
• Knowledge of medical terminology an asset.
• Competency in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

Job Segment: Clerical, Data Entry, Administrative