Administrative Assistant II - Social Work

IWK Health; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

IWK Health is looking for an Administrative Assistant to support the Social Work Office in Halifax. The role involves providing high-level administrative support, organizing meetings, and assisting with office operations. Ideal candidates will have a diploma in secretarial studies and administrative experience, alongside strong organizational skills.

Benefits

Enhanced benefits and wellness programs

Training and mentorship opportunities

Qualifications

• Minimum six (6) months experience in a related administrative role required.
• Advanced working knowledge of computers required.
• Keyboarding skills minimum of 40 w.p.m. required.

Responsibilities

• Coordinates and schedules meetings; arranges travel/accommodations.
• Provides support to families and manages office operations.
• Types letters, answers phones, and maintains office systems.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Confidentiality

Computer proficiency

Education

High School Diploma or G.E.D.

Secretarial/Office Administration Diploma

Tools

Windows

Word

Excel

PowerPoint

Outlook

Job description

Click here to apply as an internal applicant.

Company : IWK Health

Req ID: 203993

Department/Program: Social Work Admin , Professional Practice

Location: Halifax

Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)

Start Date: ASAP

Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit

Compensation: $ 23.6572 - $ 26.7684 /hour

Closing Date: June 12, 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Director of Nursing and Interprofessional Practice, the Administrative Assistant provides confidential, high-level administrative support to the work conducted in the Social Work Office. The incumbent functions as a primary point of contact to patients and families, as well as supports the Social Workers in Clerical activities. Responsibilities include but are not limited to: coordinates and schedules meetings; arrange travel/accommodations and claim expense reports; providing direction and support to families who utilize the social work services and provide resources as approved; manages general office operations of supplies and equipment maintenance; monitoring of financial expenditures; typing letters and memos, general office duties such as answering phones; opening mail; maintaining all office systems (communications, files, policies, committee binders), and other related duties as assigned.

Hours of Work

M-F, 7 HR Shift, 8:30-4:30pm

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate of a recognized Secretarial/Office Administration Diploma Program required.
• Minimum six (6) months experience in a related administrative role required.
• An equivalent combination of education and experience may be considered for this position.
• Advanced working knowledge of computers required, including Windows, Word, Excel, PowerPoint, Outlook and Database Programs;
• Keyboarding skills minimum of 40 w.p.m. required
• Experience in a related administrative/secretarial role an asset.
• Experience taking and producing minutes an asset.
• Basic knowledge of accounting skills an asset.
• Experience in office scheduling/booking meetings an asset
• Experience organizing case conferences, meetings, guest visits and teleconferences preferred
• Demonstrated excellent organizational and interpersonal skills, attention to detail, initiative and able to work with minimal supervision preferred.
• Experience in a related role, in a health care environment preferred
• The ability to maintain confidentiality is essential
• Competencies in other languages an asset.
  
  

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.