Administrative Assistant

21FSP Advisory Inc.; Halifax; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A growing consulting firm is looking for a part-time Administrative Assistant to support operations. The role involves bookkeeping, logistical coordination, and calendar management, requiring strong organizational skills and proficiency in Microsoft Office. This position offers flexibility while contributing to meaningful projects in a collaborative environment.

Qualifications

• 3+ years experience in administrative or operations roles.
• Proficiency in Microsoft Office Suite required.
• Experience in QuickBooks is a plus.

Responsibilities

• Manage bookkeeping using QuickBooks.
• Coordinate travel and accommodation logistics.
• Provide calendar and organizational support to leadership.

Skills

Organizational skills

Time management

Communication

Attention to detail

Tools

Microsoft Office Suite

QuickBooks

Job description

Direct message the job poster from 21FSP Advisory Inc.

Strategy Consultant at 21FSP Advisory | Ph.D. Candidate

Job Title: Part-Time Administrative Assistant

Location: Halifax, Nova Scotia (Remote, Hybrid, or In-Office)

Position Type: Part-Time

Pay: $23-$27 per hour

Are you a highly organized and detail-oriented professional looking to support a growing consulting firm in a flexible, part-time capacity? Do you thrive in a collaborative environment and enjoy managing calendars, coordinating logistics, and keeping operations running smoothly? If so, 21FSP Advisory Inc. wants to hear from you.

We are seeking a reliable Part-Time Administrative Assistant to provide day-to-day support to our team and leadership. The successful candidate will report directly to the Principals and Co-Founders and play a key role in managing office administration, bookkeeping, and logistics.

Key Responsibilities

• Bookkeeping using QuickBooks, including monthly reconciliation and expense tracking
• Preparing and managing invoices and payment schedules, including client follow-up
• Coordinating travel and accommodations for team members
• Managing calendars, scheduling meetings, and providing logistical support to leadership
• Overseeing office inventory and supply ordering (for remote or in-office needs)
• Formatting and organizing documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive)
• Supporting internal operations, onboarding coordination, and file management
• Assisting with other administrative tasks as needed in a small-business environment

Qualifications and Skills

• At least 3 years of experience in an administrative, book-keeping, operations, or office coordination role(s).
• Proficiency in Microsoft Office Suite is essential
• Experience with QuickBooks for bookkeeping and invoicing or willingness to learn
• Strong organizational and time management skills, with excellent attention to detail
• Clear written and verbal communication abilities
• Ability to work independently with minimal supervision
• Comfortable with remote work tools (e.g., Zoom, Teams)
• Experience supporting a consulting business or start-up is an asset

About 21FSP

21FSP Advisory (21FSP) is a dynamic consultancy that tackles complex 21st-century challenges. Our team, led by experienced principals, leverages futurecasting and strategic foresight to help our clients navigate disruption, foster resilience, and achieve long-term success. We work across sectors and support clients across Canada through projects that involve public policy, economic development, housing, Indigenous partnerships, and systems transformation.

We are committed to evidence-based solutions, collaboration, and a data-driven approach, and we prioritize inclusive and diverse voices in all aspects of our work. As a small but growing team, every member plays a key role in keeping our operations running smoothly and efficiently. This part-time position is an excellent opportunity to contribute to meaningful work while maintaining a flexible schedule.

How to Apply

Please submit your resume and a brief cover letter outlining your experience and interest in the position to [e-mail] with the subject line “Administrative Assistant – [Your Name]”. Applications will be reviewed on a rolling basis.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

Referrals increase your chances of interviewing at 21FSP Advisory Inc. by 2x

Get notified about new Administrative Assistant jobs in Halifax, Nova Scotia, Canada.

Dartmouth, Nova Scotia, Canada 1 month ago

Administrative Assistant II, Department of Pediatrics

Dartmouth, Nova Scotia, Canada 1 week ago

Airport Pass Control Administrator (HIAA)

Halifax, Nova Scotia, Canada 4 months ago

Continuing Care Assistant (CCA) / Personal Support Worker (PSW)

Dartmouth, Nova Scotia, Canada 5 months ago

Continuing Care Assistant (CCA)/Personal Support Worker (PSW)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.