Administrative Assistant II - Schools - Herons Crossing School

Rocky View Schools (RVS); Airdrie; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation pay

Health & Dental

Wellness & Spending Account

TFSA

RRSP

Pension plan

Professional development

Job summary

Rocky View Schools is seeking an Administrative Assistant II at Herons Crossing School in Airdrie to support staff, students and families. The role reports to the Principal and ensures accurate student records, manages schedules and delivers reliable clerical support in a busy school environment.

Requirements include a certificate or diploma in office administration and 2+ years in an administrative role, with customer service experience.

Qualifications

• Outstanding communication and customer service skills.
• Highly effective organizational and prioritization skills.
• Ability to handle complex and sensitive issues professionally.
• Ability to work in a team and independently with minimal supervision.
• Ability to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Maintain student and school records and enrolments with confidentiality.
• Prepare professional documents and schedule meetings and rooms.
• Assist with orientation of new staff.
• Organize and facilitate school announcements to staff and students.
• Provide excellent service to staff, students and the public via phone and in person.
• Greet substitute staff and provide necessary resources.
• Prepare and categorize school forms and distribute mail.

Skills

Communication

Organization

Prioritization

Teamwork

Customer service

Critical thinking

Education

Office admin cert/diploma

2+ years admin experience

Tools

Microsoft Office Suite

Job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than29,600students from Kindergarten to Grade 12in 53 schoolsto ensure they learn, belong and succeed.

RVS issituated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a continuing, full-time (35 hrs/wk) Administrative Assistant II - Schools position at Herons Crossing School, starting immediately.

Herons Crossing School is located in the City of Airdrie and serves students from grades K-9. For more information regarding this school, pleasevisit their website at https://heronscrossing.rockyview.ab.ca/.

The Administrative Assistant II - Schoolis responsible for a variety of office administration andclerical duties to support school staff, students, parents, and community members across RockyView Schools (RVS). Reporting to the Principal, the Administrative Assistant II - Schools provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.

Responsibilities Include

• Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner
• Creates a variety of written documents in a professional manner as required Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required
• Assists with orientation of new school staff
• Organizes and facilitates school announcements
• Provides excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional manner
• Greets substitute teachers and substitute support staff and provides necessary resources
• Prepares, distributes, collects, and categorizes various school forms
• Accepts, distributes and expedites mail, couriered and delivered items
• Collaborates with team members to identify efficient work flow in the school office
• Completes a variety of clerical duties in a fast-paced work environment by assigned deadlines
• Supervises students in the infirmary
• Supports the financial duties, and other administrative tasks as required
• Supports the administration of the community rental of the school/facility as required

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Two or more years’ experience in an administrative assistant role in an office environment
• Previous experience with customer service in a fast-paced environment
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset

Knowledge and Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
• Ability to successfully work in a team environment as well as independently with minimal supervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications

Rocky View Schools Benefits

• 6% vacation pay
• Benefits Plan (Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
• Defined Pension Plan
• Professional development and training opportunities

Pre-Employment Requirements

• The successful candidate must submita current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

• Proof of qualifications/education as required by the position
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.