Administrative Assistant I, LEGHO Program - Temporary, Full-time

VON Canada; Guelph; On-site; CAD 40,000 - 65,000; Full time

Job summary

In einem dynamischen Umfeld bietet diese spannende Position als Administrative Assistant I die Möglichkeit, administrative Unterstützung zu leisten und zur Qualität der Dienstleistungen beizutragen. Sie werden eine zentrale Rolle bei der Kommunikation mit Mitarbeitern und der Verwaltung von Korrespondenz spielen. Ihr Beitrag wird entscheidend sein, um die Effizienz des Teams zu steigern und die täglichen Abläufe zu optimieren. Wenn Sie leidenschaftlich daran interessiert sind, in einem unterstützenden Team zu arbeiten und Ihre organisatorischen Fähigkeiten einzubringen, ist dies die perfekte Gelegenheit für Sie, sich weiterzuentwickeln und einen echten Unterschied zu machen.

Qualifications

• Postsekundäre Ausbildung in Büroverwaltung oder relevante Erfahrung.
• Erfahrung in einer gewerkschaftlich organisierten Umgebung ist von Vorteil.

Responsibilities

• Verwalten von Korrespondenz und Dokumenten für die Site-Management.
• Planung von Besprechungen und Verwaltung von Büromaterial.

Skills

Kommunikationsfähigkeiten

Organisationsfähigkeiten

Kundenorientierung

Detailgenauigkeit

Teamarbeit

Education

Post-secondary education in office administration

Tools

MS Office Suite

Cognos

Windows OS

Job description

Requisition Details:

• Employment Status: Temporary, Full-time (1.0 FTE)
• Program Name: Senior Supportive Living/LEGHO
• Number of Hours Bi-Weekly: 75
• Work Schedule: Days
• Anticipated End Date: May 2026
• On Call: No
• Existing Vacancy: Yes - currently hiring for an existing vacancy

Job Summary:

The Administrative Assistant I provides essential administrative support to assist VON in delivering quality services to the public. The role acts as a resource for site management and team members by managing correspondence, preparing documents, and performing related tasks.

Key Responsibilities:

1. Respond to general inquiries via phone and in person, greeting visitors and directing them appropriately.
2. Manage incoming messages and correspondence, ensuring timely distribution.
3. Handle mail pick-up, drop-off, and departmental mail processing.
4. Schedule meetings and appointments; prepare correspondence, memos, reports, and other documents.
5. Assist in newsletter production and standardize processes and forms.
6. Maintain filing systems with confidentiality and accuracy.
7. Update policies and procedures as needed.
8. Generate reports, statistics, and data inputs for operational purposes.
9. Order and manage office supplies inventory.
10. Coordinate logistics for special projects, events, and seminars.
11. Receive and process donations and bill payments, including bank deposits.
12. Perform other duties as assigned.

External and Internal Relationships:

• Regular communication with employees, managers, and corporate services staff.

Education, Designations, and Experience:

• Post-secondary education in office administration, information technology, or relevant experience.
• Proficiency in Windows OS and MS Office Suite.
• Experience with scheduling software and Cognos is an asset.
• Experience in a unionized environment is an asset.

Skill Requirements:

• Excellent communication skills, both oral and written.
• Strong organizational and multi-tasking skills.
• Customer service-oriented.
• High accuracy and attention to detail.
• Ability to work independently and in a team.
• Maintain confidentiality at all times.

Other:

• Criminal record and vulnerable sector check.
• Use of Personal Protective Equipment (PPE) may be required.

Working conditions involve a dynamic environment with physical activity such as lifting, bending, reaching, and walking. Tasks may require fine hand movements and good body mechanics.