Administrative Assistant I

University Health Network; Toronto; On-site; CAD 32,000 - 40,000; Part time

Benefits offered by this job

HOOPP

Transit access

Flexible work environment

Development opportunities

Corporate discounts

Job summary

University Health Network (UHN) is seeking an Administrative Assistant I, Medical at the Toronto Western site. The role provides administrative and reception support within the DBS Surgical Movement Disorders program, supporting physicians and learners in a dynamic academic-clinical setting.

The position is 15 hours per week, permanent part-time, with 2 days per week (Tuesdays and Thursdays) from 08:30 to 16:30. Salary ranges from CAD 23.14 to 28.92 per hour; site is Toronto Western Hospital.

Qualifications

• Completion of Grade XII.
• Completion of a recognized post-secondary office administration program (certificate) preferred.
• Two years of related clerical experience.
• Word processing and spreadsheet experience; MS Office experience.
• Experience in a health care environment.
• Knowledge of medical terminology.
• Knowledge of Emergency Assistance Codes.
• Excellent organizational, time management and prioritization skills.
• Very good interpersonal and customer service skills.
• Good data entry/keyboard skills.
• Good verbal and written communication; problem solving.
• Ability to work effectively under stress.

Responsibilities

• Performing reception responsibilities.
• Providing clerical support.
• Triaging referrals.
• Organizing and maintaining patient charts, electronic and paper information filing systems.
• Scheduling and coordinating appointments/meetings/events.
• Maintaining calendars and schedules.
• Coordinating unit administrative functions.
• Ensuring efficient operation of the unit.
• Performing other duties as required.

Skills

Interpersonal skills

Customer service

Organization

Time management

Communication

Problem solving

Education

Grade XII

Office Administration certificate

Tools

Microsoft Office

Word processing

Excel

Data entry

Job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Job Description

Union: Non-Union

Number of vacancies: 1

New or Replacement Position: Replacement

Site: Toronto Western Hospital

Department: Krembil Brain Institute - DBS Surgical Movement Disorders

Reports to: Manager/Physician

Hours: 15 hours per week

Salary: $23.14 - $28.92 per hour

Shifts: 2 days per week 0830-1630 Tuesday/Thursday

Status: Permanent Part-Time

Closing Date: September 2, 2026

Job Summary

The Administrative Assistant I, Medical is responsible for providing administrative and reception support within the DBS Surgical Movement Disorders at the University Health Network Toronto Western site. This role involves managing a broad range of administrative responsibilities in a dynamic academic and clinical environment. The ideal candidate will be resourceful, detail-oriented, and able to manage multiple priorities while providing strong support to physicians and learners.

Duties

• Performing reception responsibilities
• Providing clerical support
• Triaging referrals
• Organizing and maintaining patient charts, electronic and paper information filing systems
• Performing patient administration functions including scheduling and coordinating appointments/meetings/events
• Maintaining written and/or electronic calendar/schedules, etc
• Coordinating unit administrative functions
• Ensuring the efficient operation of the unit, within the scope of authority
• Performing other duties consistent with the job classification, as required

Qualifications

• Completion of Grade XII
• Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred
• Two (2) year related clerical experience required
• Previous on-the-job word processing and spreadsheet experience required; experience working in an Microsoft Office software environment
• Experience working in a health care environment
• General knowledge of office practices, processes and procedures
• Knowledge of medical terminology
• Knowledge of Emergency Assistance Codes
• Excellent organizational, time management and prioritization skills
• Very good interpersonal and customer service skills
• Good data entry/keyboarding skills
• Good verbal and written communication skills
• Good problem solving skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work effectively and safely when dealing with stressful situations

Additional Information

Why Join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.