Administrative Assistant – Hospital Operations

St. Joseph's Health Centre of Sudbury; Northeastern Ontario; On-site; CAD 49,000 - 62,000; Full time

Job summary

St. Joseph’s Continuing Care Centre is seeking an Administrative Assistant to provide administrative and operational support to management teams, departments, committees and programs.

The role supports quality, safety and person-centered care within a fast-paced healthcare setting. The successful candidate will have a Diploma in Office Administration or related field, 1–3 years of progressive administrative experience, and proficiency with Microsoft Office.

Qualifications

• Diploma in Office Administration, Business Administration, Health Administration, or a related field.
• 1–3 years of progressive administrative experience, preferably in healthcare or complex organizational environments.
• Experience supporting management, healthcare programs or interdisciplinary teams is an asset.

Responsibilities

• Provide administrative support to managers, committees, interdisciplinary teams, and project groups.
• Coordinate meetings, including scheduling, room bookings, agendas, minutes, materials, and follow-up.
• Maintain departmental databases, tracking tools, records, filing systems, and distribution lists.
• Prepare reports, presentations, correspondence, forms, and other documentation.
• Coordinate internal and external communications and maintain departmental resources.
• Support recruitment and onboarding activities, including interview scheduling and preparation.
• Coordinate education sessions, orientations, workshops, and staff events, including logistical arrangements.
• Assist with quality improvement initiatives, audits, projects, and organizational change initiatives.
• Coordinate ordering of departmental supplies, equipment, and educational materials.
• Provide other administrative and program support as assigned.

Skills

Organizational skills

Communication skills

Time-management

Education

Diploma in Office Administration or related field

Tools

Microsoft Office

Job description

Hiring for South Bay Road Site and Lasalle Site

Annual Salary: $49, 289.85- $61,612.32 (commensurate with experience)

Permanent, Full Time

Start Date – As Soon as Possible (Existing Vacancy)

St. Joseph’s Continuing Care Centre is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to management teams, departments, committees, and programs.

Reporting to the IPAC & Occupational Health Manager, this position supports the coordination of meetings, education, projects, communications and departmental activities. The Administrative Assistant works collaboratively with leaders, physicians, staff, interdisciplinary teams, and external partners to support effective hospital operations and organizational priorities related to quality, safety, person-centred care, and continuous improvement.

The successful candidate will demonstrate professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced healthcare environment.

Key Responsibilities

• Provide administrative support to managers, committees, interdisciplinary teams, and project groups.
• Coordinate meetings, including scheduling, room bookings, agendas, minutes, materials, and follow-up.
• Maintain departmental databases, tracking tools, records, filing systems, and distribution lists.
• Prepare reports, presentations, correspondence, forms, and other documentation.
• Coordinate internal and external communications and maintain departmental resources.
• Support recruitment and onboarding activities, including interview scheduling and preparation.
• Coordinate education sessions, orientations, workshops, and staff events, including logistical arrangements.
• Assist with quality improvement initiatives, audits, projects, and organizational change initiatives.
• Coordinate ordering of departmental supplies, equipment, and educational materials.
• Provide other administrative and program support as assigned.

Qualifications

• Diploma in Office Administration, Business Administration, Health Administration, or a related field.
• Minimum 1–3 years of progressive administrative experience, preferably in a healthcare or complex organizational environment.
• Experience supporting management, healthcare programs or interdisciplinary teams is considered an asset.
• Medical terminology and/or experience with healthcare information systems is considered an asset.
• Excellent organizational, communication and time-management skills.
• Demonstrated proficiency with Microsoft Office and the ability to learn new information systems.
• Ability to manage competing priorities while maintaining accuracy, confidentiality, and attention to detail.
• Strong interpersonal skills, professionalism, and the ability to work effectively both independently and as part of a team.