Administrative Assistant - HART Hub

Maamwesying; Northeastern Ontario; On-site; CAD 38,000 - 57,000; Full time

Job summary

Maamwesying North Shore Community Health Services in Sagamok Anishnawbek, ON invites applications for the Administrative Assistant - HART Hub. This full-time contract role supports office administration, data entry, phone coverage, filing, and clerical tasks to help run a responsive health service hub.

You will work under the HART Hub Manager, collaborate with team members, adhere to centre policies, and maintain confidentiality while delivering professional service in a community-driven

Qualifications

• High School diploma is required; post-secondary diploma in Business or Office Administration is an asset.
• 1–2 years in office administration.
• Experience and academic training in business and public relations.
• Ability to work with minimum supervision.
• Willingness to follow Centre policies and procedures.
• Excellent written and oral communication skills.
• Confidentiality and professional conduct expected.

Responsibilities

• Maintain clerical and communication systems.
• Data entry, filing, and general office duties.
• Answer phones and assist with inquiries.
• Support Hub operations under supervision of the HART Hub Manager.

Skills

Communication

Teamwork

Reliability

Confidentiality

Professionalism

Time management

Education

High School diploma

Post-secondary Diploma in Business/Office Administration

Tools

Office software

Computers

Job description

Employment Opportunity

Position: Administrative Assistant -HART Hub

Employment Type: Full-Time Contract until March 31, 2028

Vacancy Status: New Position

Salary Range: $37,874 - $56,811

Location: Sagamok Anishnawbek, ON

Closing Date: Tuesday, September 29, 2026, at 12:00 pm

Who you are?

You are highly motivated in sharing your interest in the Health Field enabling you to work in a team environment. Acknowledging the Seven Grandfather Teachings in your work to build relationships. In addition, you have the ability to draw on your own knowledge and life skills to support and maintain efficient operational functions with a positive outlook.

Who we are?

We are a leader in First Nation Health. Our foundation is Indigenous Health in Indigenous Hands. We provide accessible, quality, culturally safe and holistic health care that supports and enhances the wellness of individuals, families, and communities. We work with our 11 First Nation community partners and the Indigenous Friendship Centre in the provision of primary health care, traditional healing, mental wellness and addictions, home and community support services, and health promotion services.

The opportunity:

Under the direction of the HART Hub Manager, the Administrative Assistant will assist in implementing office administration practices which include but are not limited to maintaining clerical, communication systems, data entry, answering phones, filing, and other general office duties in accordance with Maamwesying North Shore Community Health Services goals and organizational policies and procedures.

What you need to bring with you:

• High School diploma (required). Post Secondary Diploma in Business or Office Administration considered an asset.
• 1-2 years’ experience in office administration.
• Experience and academic training in business and public relations.
• Ability to work with minimum supervision.
• Willingness to take direction and work within the policies, philosophy, and procedures of the Centre.
• Capable of interacting pleasantly and professionally with clients, staff, and the general public.
• Willingness to adhere to the standards of professionalism and conduct expected of employees of Maamwesying North Shore Community Health Services.
• Ability to maintain confidentiality.
• Possess good filing and organizational skills.
• Excellent written and oral communication skills.
• Demonstrated non-abusive lifestyle.
• Willingness to participate in staff training and development workshops as directed.
• Ability to work in a team-oriented environment, as well as independently.
• Knowledgeable in the operation of office equipment and computers.
• Must be reliable, punctual, mature and friendly.
• Ability to work within a fast-paced, multi-disciplinary team environment.
• Must be diligent in the maintaining office operations hours of work.
• A clear criminal reference check is a condition of employment.
• Must have access to a reliable vehicle and possess a valid driver’s license.

Why work with us?

• Competitive Salary based on experience
• Paid Extended Health Benefits
• Healthcare of Ontario Pension Plan (HOOPP)
• Competitive vacation package with an additional 7 Indigenous statutory holidays
• Life-long learning is a priority, offering 10 Professional Development Days and $1200/Annual Budget
• Technology Amenities provided (i.e., laptop, cell phone)
• All travel expenses covered
• High staff satisfaction rated work environment, priority on provider and client experience
• Access to Cultural and Traditional teachings of the Ojibwe People
• 15 days of Personal Leave

What to expect?

Given the traditional practices of Indigenous people, from time-to-time exposure to smoke from the burning of sacred medicines such as tobacco, sweet grass, sage or cedar may occur.

Accessibility accommodations will be available upon request.

An offer of employment will be conditional upon an acceptable vulnerable sector police records check.

Hiring of Indigenous People will be given preference, as allowed under Section 14 of the Ontario Human Rights Code – Special Programs.

No artificial intelligence is used in screening, assessing, or selecting applicants for this position.

Qualified individuals are invited to submit to the link in BambooHR, a cover letter along with current resume, certificates, diplomas, and three work related references.

Thank you in advance to all who apply, however only those selected for an interview will be contacted.