Administrative Assistant – HART Hub

Employment Solutions - Sault College; Sagamok; On-site; CAD 38,000 - 57,000; Full time

Benefits offered by this job

Competitive salary based on experience

Extended health benefits

HOOPP pension plan

Indigenous statutory holidays

Professional development days

Job summary

Maamwesying North Shore Community Health Services is seeking an Administrative Assistant – HART Hub in Sagamok Anishnawbek, ON. The role supports office operations, data entry, and phone duties within a First Nation health services context.

The successful candidate will bring an HS diploma, strong communication skills, and the ability to work in a team-based environment, with an emphasis on confidentiality and cultural safety.

Qualifications

• Experience in office administration and data entry.
• Strong written and oral communication skills.
• Ability to work with minimal supervision and maintain confidentiality.
• Familiarity with basic office equipment and computer software.

Responsibilities

• Maintain clerical and communication systems in the hub.
• Perform data entry and filing; answer phones and route inquiries.
• Support general office duties to align with organizational policies.

Skills

Office administration

Data entry

Phone handling

Customer service

Communication skills

confidentiality

Filing

Team player

Multitasking

Education

High School diploma

Post secondary diploma in business/office administration (asset)

Job description

Maamwesying North Shore Community Health Services

Administrative Assistant – HART Hub

Sagamok Anishnawbek, ON

Closing Date: September 29, 2026

Salary: $37,874 - $56,811

Duration: Contract , Full Time

Job Description

Who you are? You are highly motivated in sharing your interest in the Health Field enabling you to work in a team environment. Acknowledging the Seven Grandfather Teachings in your work to build relationships. In addition, you have the ability to draw on your own knowledge and life skills to support and maintain efficient operational functions with a positive outlook.

Who we are? We are a leader in First Nation Health. Our foundation is Indigenous Health in Indigenous Hands. We provide accessible, quality, culturally safe and holistic health care that supports and enhances the wellness of individuals, families, and communities. We work with our 11 First Nation community partners and the Indigenous Friendship Centre in the provision of primary health care, traditional healing, mental wellness and addictions, home and community support services, and health promotion services.

The opportunity: Under the direction of the HART Hub Manager, the Administrative Assistant will assist in implementing office administration practices which include but are not limited to maintaining clerical, communication systems, data entry, answering phones, filing, and other general office duties in accordance with Maamwesying North Shore Community Health Services goals and organizational policies and procedures.

Why work with us?

• Competitive Salary based on experience
• Paid Extended Health Benefits
• Healthcare of Ontario Pension Plan (HOOPP)
• Competitive vacation package with an additional 7 Indigenous statutory holidays
• Life-long learning is a priority, offering 10 Professional Development Days and $1200/Annual Budget
• Technology Amenities provided (i.e., laptop, cell phone)
• All travel expenses covered
• High staff satisfaction rated work environment, priority on provider and client experience
• Access to Cultural and Traditional teachings of the Ojibwe People
• 15 days of Personal Leave

What to expect?

Given the traditional practices of Indigenous people, from time-to-time exposure to smoke from the burning of sacred medicines such as tobacco, sweet grass, sage or cedar may occur.

Accessibility accommodations will be available upon request.

Required Skills

• High School diploma (required). Post Secondary Diploma in Business or Office Administration considered an asset.
• 1-2 years’ experience in office administration.
• Experience and academic training in business and public relations.
• Ability to work with minimum supervision.
• Willingness to take direction and work within the policies, philosophy, and procedures of the Centre.
• Capable of interacting pleasantly and professionally with clients, staff, and the general public.
• Willingness to adhere to the standards of professionalism and conduct expected of employees of Maamwesying North Shore Community Health Services.
• Ability to maintain confidentiality.
• Possess good filing and organizational skills.
• Excellent written and oral communication skills.
• Demonstrated non-abusive lifestyle.
• Willingness to participate in staff training and development workshops as directed.
• Ability to work in a team-oriented environment, as well as independently.
• Knowledgeable in the operation of office equipment and computers.
• Must be reliable, punctual, mature and friendly.
• Ability to work within a fast-paced, multi-disciplinary team environment.
• Must be diligent in the maintaining office operations hours of work.
• A clear criminal reference check is a condition of employment.
• Must have access to a reliable vehicle and possess a valid driver’s license.

Hiring of Indigenous People will be given preference, as allowed under Section 14 of the Ontario Human Rights Code – Special Programs.

An offer of employment will be conditional upon an acceptable vulnerable sector police records check.

No artificial intelligence is used in screening, assessing, or selecting applicants for this position.