Administrative Assistant (Full-Time)

PARC Retirement Living; West Vancouver; On-site; CAD 38,000 - 40,000; Full time

Benefits offered by this job

Meaningful work

Subsidized meals

Flexible shifts

Training opportunities

EAP

Health & Dental benefits

Job summary

PARC Retirement Living in West Vancouver is seeking an Administrative Assistant for the Westerleigh PARC team. This permanent, full-time role (30-40 hrs) offers benefits, a Tuesday-Saturday schedule, and a 10:00am–6:00pm shift with an hourly rate of $27.63–$28.73.

You will greet residents and visitors, handle reception duties, data entry in Yardi, scheduling, deposits and meeting minutes, and support other departments while delivering compassionate service to residents and families.

Qualifications

• Grade 12 education or equivalent.
• At least three years of reception experience in a similar environment.
• Strong customer service skills.
• Professional interaction with diverse backgrounds.
• Strong MS Office skills and Yardi CRM knowledge.
• First Aid and CPR certifications, WHMIS.

Responsibilities

• Greet residents and visitors to create a welcoming atmosphere.
• Answer phones, respond to requests, book services and transportation.
• Enter data into Yardi, post charges with approvals.
• Schedule housekeeping/reception, prepare deposits, issue letters, take minutes, track inventory.
• Respond to emergencies and assist with events and other department support.

Skills

Reception

Customer service

Data entry

Yardi

Scheduling

Microsoft Office

Education

Grade 12 education

Tools

Yardi

Microsoft Office

Job description

Pay or shift range: $27.36 CAD to $28.73 CAD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Permanent, Full-Time (30-40 hrs) | Benefited Position | Schedule: Tuesday to Saturday | Shift: 10:00am - 6:00pm | Hourly Rate: $27.63 - $28.73

Are you a someone who is looking for more meaning in your work?

PARC Retirement Living is an award-winning developer and operator of independent senior-living communities. We're seeking an Administrative Assistant to join our Westerleigh PARC team in West Vancouver.

About working at PARC

PARC communities are made for active seniors; inspiring spaces where aging adults come to live well and engage with a vibrant community of like-minded people. PARC gives residents the freedom to live independently, nurturing their physical and mental well-being.

As an Administrative Assistant, you are on the frontline of communicating our values to residents and families, while also providing a variety of administrative, reception and support services. This includes:

• Creating a warm and welcoming atmosphere by greeting residents and visitors.
• Answering phone calls and responding to requests from residents and visitors – along with other reception duties, such as answering inquiries, organizing service requests and assisting with transportation bookings.
• Entering data into our Yardi system, ensuring accuracy and posting charges with the relevant manager's approval.
• Scheduling Housekeeping and Reception teams, preparing bank deposits, booking rooms, issuing monthly-rate-increase letters, taking meeting minutes, tracking office inventory – and other administrative duties as needed.
• Responding to emergency calls and assisting with security issues.
• Assisting with recreation programs and events.
• Supporting Food Service, Housekeeping and other departments as requested.

The perks of PARC Hospitality

• Meaningful work. How many hospitality jobs can say that? At PARC, you'll be making a positive difference in seniors' lives, each and every day.
• Refreshments while you work. PARC's chef-prepared cuisine rivals the best in BC, and we offer subsidized daily meals and beverages to employees.
• Flexible hours and location. We're open to scheduling when and where it works for you – with guaranteed shifts every week. PARC has five great locations across the Lower Mainland.
• A supportive, diverse team and training opportunities. We believe in giving our people opportunities to advance wherever we can.
• High-value benefits. We offer Extended Health, Vision, Dental, Life, AD&D and Disability Insurance, plus an Employee Assistance Program (EAP), to help protect your health, family and way of life. Plus: birthdays off with pay, parental top-ups and much more!

It takes a special kind of person to work here – does this sound like you?

• You're an upbeat and engaged team member who brings positive energy to all you do.
• You have a Grade 12 education or equivalent, and at least three years of reception experience in a similar environment, with a strong focus on customer service.
• You're consistently professional and courteous; able to interact tactfully with individuals from diverse backgrounds
• You have exceptionally strong computer skills and in-depth knowledge of Microsoft Office, and customer relationship management systems (Yardi).
• You have current First Aid and CPR certifications, along with WHMIS
• You understand and respect the needs of seniors, their families, and other professional services engaged with our residents.

At PARC Retirement Living we require a Criminal Record Check, and a TB test within the first month of employment.