Administrative Assistant for Community & Operations Support

Yourchamber; Grande Prairie; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Dental

Vision

Defined benefit pension plan

RRSP matching

Wellness Spending Account

Above average vacation benefits

Job summary

Aquatera is seeking an Administrative Assistant to be the primary contact for the Distribution and Collection office, delivering dependable administrative and customer service support to the team.

This role handles reception, data entry, reporting, payroll support, accounts payable/receivable, meeting coordination, and internal communications, requiring strong organization in a fast-paced environment.

Qualifications

• Minimum one year of experience in an office administration role.
• Certificate in Office Administration or related training is considered an asset.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational, interpersonal, and time management skills.
• Ability to prioritize multiple tasks and meet deadlines in a busy environment.
• Customer service training and/or related experience is considered an asset.
• Ability to work independently and collaboratively within a team environment.
• Experience with administrative and reporting systems is considered an asset.

Responsibilities

• Serve as primary point of contact for the office.
• Provide reception support by phone, email, and in person.
• Coordinate data entry and monthly reporting.
• Assist with accounts payable/receivable and payroll entry.
• Support meeting coordination and internal communications.
• Administer hydrant cart rentals and the Private Hydrant Program, billing and deposits.
• Perform general filing, supplies ordering, and file maintenance.
• Assist team members with additional duties as assigned.

Skills

Microsoft Office

Data entry

Customer service

Communication skills

Time management

Teamwork

Education

Certificate in Office Administration

Tools

CityWorks

SiteDocs

ComplyWorks

Permitting systems

Job description

Aquatera is seeking an Administrative Assistant to be the primary contact for the Distribution and Collection office, delivering dependable administrative and customer service support to the team.

This role handles reception, data entry, reporting, payroll support, accounts payable/receivable, meeting coordination, and internal communications, requiring strong organization in a fast-paced environment.