Administrative Assistant (Finance)

MV Transportation; Barrie; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player in public transportation is seeking an Administrative Assistant (Finance) to support its operations. This role involves a variety of administrative tasks including handling payroll, managing employee benefits, and ensuring compliance with regulations. You will thrive in a dynamic environment, working closely with various departments to enhance operational efficiency. Join a team dedicated to making a positive impact in the community while enjoying opportunities for growth and advancement in a modern facility. If you are detail-oriented and possess strong communication skills, this position is perfect for you.

Benefits

Employee discounts with local businesses

Opportunity for growth and advancement

Challenging and rewarding work

Qualifications

• Post-secondary education in business, HR, or finance preferred.
• Experience in administrative support for finance departments.

Responsibilities

• Assist with HR and finance activities including payroll and recruitment.
• Manage employee benefits and maintain HR data systems.

Skills

Customer Service

Communication

Analytical Skills

Problem-solving

Attention to Detail

Self-management

Teamwork

Education

Post-secondary degree in Business Administration

Diploma in Human Resources

Experience in Finance

Tools

ADP Payroll System

Microsoft Office

Job description

Overview

About MVT: MVT Canadian Bus, Inc. (MVT), a subsidiary of MV Transportation, proudly operates the Barrie Transit conventional, specialized, and on-demand transit services for the City of Barrie from a $22M state-of-the-art facility as part of a 20-year operating contract that began in 2015. We are committed to making a difference in people's lives by inspiring our employees, treating our customers as part of the family, and improving our communities.

Responsibilities

Position Summary:

The Administrative Assistant (Finance) provides administrative and organizational support to the Finance and other departments to ensure efficient operations. The role involves assisting in executing programs, policies, and procedures compliant with provincial, federal, corporate, and client regulations.

Key Responsibilities & Accountabilities:

This list is not exhaustive but highlights essential duties. The Administrative Assistant must be capable of performing the following tasks:

1. Assist with daily human resources and finance activities including recruitment, onboarding, benefits, payroll, and accounts payable.
2. Coordinate with department managers to ensure policies and procedures are communicated and followed, and documentation is processed timely.
3. Manage employee benefits enrollment, changes, and terminations, updating relevant systems.
4. Reconcile billing and invoices, perform audits, and facilitate timely payments.
5. Create and distribute communication materials about benefit plans.
6. Maintain and update employee data in HR and other systems.
7. Coordinate employee changes with payroll.
8. Assist in employee engagement activities, including administering surveys.
9. Support non-occupational claims management and workplace accommodation requests.
10. Attend meetings, record minutes, and ensure protocols are followed.
11. Handle confidential documents securely.
12. Draft business correspondence and reports.
13. Respond to inquiries and requests for information.
14. Organize meetings, travel, and events.
15. Develop reports and maintain databases.
16. Manage supplies inventory and process related invoices.
17. Assist with supply loading, unloading, and periodic inventory counts.
18. Support special projects and provide backup support to other departments.
19. Maintain professionalism, confidentiality, and safety standards.
20. Demonstrate punctuality and regular attendance.
21. Perform other duties as assigned.

Working Conditions:

The role is primarily office-based, involving physical activities such as sitting, standing, walking, and lifting. Occasional exposure to vehicle exhaust, chemicals, and after-hours calls may occur.

Qualifications

Qualifications:

• Post-secondary degree or diploma in business administration, human resources, finance, or related fields, or equivalent experience.
• Experience supporting finance and other departments administratively.
• Familiarity with Accounts Payable and Payroll Systems (ADP preferred).
• Proficiency in Microsoft Office applications.
• Ability to pass a Criminal Background Check.

Knowledge, Skills, & Abilities:

• Strong customer service, communication, teamwork, initiative, and self-management skills.
• Analytical skills applicable to payroll, accounts payable, inventory, and HR.
• Attention to detail and ability to work in a fast-paced environment.
• Competence in data organization and report generation.
• Problem-solving and organizational skills.
• Effective written and verbal communication.
• Ability to work independently and collaboratively.
• Professional demeanor and appearance.
• Commitment to confidentiality and safety.

Benefits of Working for MVT:

• Challenging, rewarding work providing public transportation services.
• Opportunity to work independently in a modern facility.
• Employee discounts with local businesses.
• Potential for growth and advancement.

How to Apply: Interested candidates should apply online at careers.mvtransit.com. Only shortlisted applicants will be contacted.

MVT is committed to diversity and inclusion. We encourage applications from all qualified candidates and provide accommodations throughout the recruitment process. Contact Human Resources at 705-792-5033 or [e-mail] for assistance.