Administrative Assistant / Executive Assistant

CAE Drummond; Drummondville; Remote; CAD 40,000 - 55,000; Full time

Benefits offered by this job

4 weeks paid vacation

Employee benefits

Remote work discussion

Job summary

CAE Drummond is seeking an Administrative Assistant / Executive Assistant to join our team in Canada. The role involves handling payroll with our external partner, preparing quarterly reports, supporting the Board of Directors as secretary, and assisting the Executive Director with event planning and daily administrative tasks.

The candidate should be dynamic, engage with the community, and possess strong French writing skills, with English as an asset.

Qualifications

• 2 years of relevant experience preferred.
• Strong French writing skills are required; English is an asset.

Responsibilities

• Process payroll with external partner (no specific payroll software required).
• Prepare and submit quarterly reports.

Skills

French language proficiency

French writing

English language proficiency (asset)

Tools

Word

Excel

PowerPoint

Acomba

Job description

Administrative Assistant / Executive Assistant

4 weeks of paid vacation, along with all competitive employee benefits offered by CAE Drummond.

Remote Work

Remote work opportunity – to be discussed

At CAE Drummond, we are committed to making a positive difference in our community and in the lives of our employees. Our mission is to create a welcoming, inclusive, and dynamic work environment where everyone can thrive and actively contribute to our collective success.

Specialized in financing and management support for SMEs, CAE Drummond is looking for dynamic candidates to fill the following positions:

Main Responsibilities

• Payroll Management: Process payroll with our external partner (no specific payroll software knowledge required).
• Quarterly Reports: Prepare and submit quarterly reports.
• Board of Directors Support: Attend Board of Directors meetings and act as secretary.
• Executive Management Support: Assist the Executive Director with event organization and various administrative tasks.
• Versatility: Handle various day-to-day administrative tasks. Build and maintain strong business relationships with clients and economic stakeholders.
• Collaboration: Work closely with the team to ensure investment requests and file follow-ups are completed according to commitments made with clients.
• Writing and Communication: Prepare internal documents and communications with excellent French writing skills.
• Bookkeeping: Prepare financial statements and budget follow-ups in collaboration with management.

Desired Profile

We are looking for someone who:

Is eager to get actively involved and make a difference, both professionally and socially.
Has 2 years of relevant experience (we value skills and commitment more than years of experience).
Is dynamic, engaged, and willing to make a long-term commitment to the community.
Brings a positive attitude and wishes to actively contribute to the life of the organization.
Is warm, approachable, and values meaningful social interactions.
Computer Skills: Proficiently uses common computer tools (Word, Excel, PowerPoint), Acomba (minimum one year of experience), and comfortable with technology.
Language: Proficiency in English is an asset. Excellent written and spoken French skills are required.

Why Join CAE Drummond?

You will contribute to projects that have a positive impact on the local community and its economic development.
You will work in an inclusive and welcoming environment, with opportunities for personal and professional growth.
You will be part of an organization that values social involvement and community engagement.