Administrative Assistant (ESC Reception Front Office)

Westminster Public Schools; Vancouver; In loco; CAD 36.000 - 42.000; Tempo pieno

Descrizione del lavoro

Westminster Public Schools is seeking an Administrative Assistant (ESC Reception Front Office) in Vancouver. The role supports the Human Resources Department and handles front desk inquiries, records, and student information systems.

Responsibilities include greeting visitors, processing records, maintaining home-school databases, volunteering, and assisting with policy updates. Strong customer service and confidentiality are essential.

Competenze

• High school diploma or equivalent required.
• Two years clerical experience preferred.
• Two years experience with Microsoft skills and student information systems.
• Strong oral and written communication skills.
• English language skills required.
• Bilingual desirable.

Mansioni

• Relay incoming calls to proper parties and answer questions per policy.
• Greet visitors, direct to areas, announce visitors to ESC personnel, assist with information and paperwork.
• Assist HR with departmental projects.
• Process records/transcripts and graduation verifications for graduates/withdrawals, maintain confidentiality per district policy.
• Maintain an annual database of home-schooled students; answer questions and send notices.
• Process volunteer applications and maintain database.
• Assist with updating policies and procedures for records retention.
• Maintain district confidentiality and protect operations.
• Perform other duties as assigned.

Conoscenze

English language skills

Oral and written communication

Interpersonal relations

Customer service

Critical thinking

Multitasking

Confidentiality

Database knowledge

Diversity awareness

Bilingual desired

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

Student Information Systems

Descrizione del lavoro

Administrative Assistant (ESC Reception Front Office) JobID: 4454

• Position Type: ESP - Human Resources
• Date Posted: 10/28/2026
• Location: HUMAN RESOURCES
• Closing Date: 11/03/2026

8 hours per day, 260 days per year

CLASSIFICATION: NONINST 04 ($26.27-$30.47 per hour)

MINIMUM QUALIFICATIONS

• High school diploma or equivalent,
• Minimum of two years of clerical experience
• Minimum of two years of experience in Microsoft computer skills and student information systems
• Oral and written communication skills
• English language skills
• Bilingual desired
• Interpersonal relations skills
• Excellent customer service skills
• Critical thinking and problem-solving skills
• Ability to manage multiple priorities and tasks with frequent interruptions
• Ability to maintain confidentiality
• Operating knowledge of and experience with database and information systems
• Experience working with diverse cultures and backgrounds desirable

JOB RESPONSIBILITIES

• Relay incoming calls to proper parties. Answer questions according to school policy.
• Greet all visitors and direct to requested areas. Contact ESC personnel to announce visitors. Answer questions and assist with other information, paperwork, etc.
• Under the direction of the Human Resources Department, assists departments with various projects.
• Process records/transcripts and verification of graduation requests daily for students who have graduated or withdrawn. Abide by district policies pertaining to confidential records.
• Maintain an annual database of students who are home schooled. Answer home school related questions. Send out annual notifications to current home-schooled students.
• Process volunteer applications and maintain a database.
• Assist with restructuring and updating policies and procedures for retaining records.
• Maintains all District confidence and protects District operations by keeping information confidential.
• Perform other duties as assigned.

Westminster Public Schools is an Equal Opportunity Employer.District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression,genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation or to address matters of discrimination, please contact the Chief of Staff, 6933 Raleigh Street, Westminster, CO 80030, phone: [phone], email: [e-mail]. Although the position is based at a school/department, the employer is Westminster Public Schools.

Postings current as of 10/30/2026 3:26:28 AM CST.

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