Administrative Assistant-EN

Canadian Forces Morale and Welfare Services; Ottawa; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health Benefits

Work Life Balance

Retirement Planning

Learning and Development

CF One discounts

Job summary

Canadian Forces Morale and Welfare Services (CFMWS) in Ottawa is seeking an Administrative Assistant to deliver essential administrative services including research, data entry, record keeping and preparation of presentations and reports. This hands‑on role involves coordinating travel arrangements, meetings and documentation for various programs.

You will support multilingual operations, maintain filing systems, and assist with conference logistics.

Qualifications

• High school diploma.
• Experience in in office administration.
• Experience in data entry, data manipulation, record-keeping and retrieval techniques.
• Experience in organizing meetings, events and conferences.
• Experience in preparing presentation materials.
• Bilingual in English and French (essential).

Responsibilities

• Provide research, data entry and compilation.
• Prepare travel arrangements, travel claims and expense reports.
• Prepare and organize second language training testing.
• Administer agendas, scheduling appointments and meetings.
• Organize material for conferences and meetings, managing logistics, travel and expenditures.
• Prepare information for conferences and meetings, maintain minutes and follow‑up actions.

Skills

Client focus

Organizational knowledge

Communication

Teamwork

Leadership

Education

High school diploma

Tools

Microsoft Office

Job description

CFMWS – WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well‑being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close‑knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

As an Administrative Assistant, you will deliver the administrative services such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying and correspondence. You will prepare travel arrangements, travel claims, and expense reports. You will prepare and organize second language training testing. The Administrative Assistant will administer agendas, scheduling appointments and meetings and preparing documentation. You will organize material for conferences and meetings, managing logistics, travel and expenditures. You will prepare information for conferences and meetings, maintain minutes and follow‑up action items.

This is a hands‑on role, with lots of interaction with colleagues throughout the organization. If you are passionate about human resources, understand the value of people, and are detailed‑oriented and organized, this is the opportunity for you.

Qualifications Needed

Education, Certifications and Licenses

High school diploma

Experience

• In office administration
• In data entry, data manipulation, record-keeping and retrieval techniques
• In maintaining filing systems In drafting correspondence and reports
• In invoice processing
• In organizing meetings, events and conferences
• In transcribing notes and minutes taking
• In making travel arrangements and travel claims procedures
• In preparing presentation materials

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership

Language Requirements

Bilingual (English and French) Essential Reading: Functional Writing: Functional Oral: Functional

Benefits Available

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

Other Information

This is an on‑site position with an assigned work location.

START DATE

As soon as possible

INCLUSION AND ACCOMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Ontario