Administrative Assistant - Developmental Services

YSSN; Aurora; On-site; CAD 2,736,740 - 3,897,781; Full time

Benefits offered by this job

Hybrid work options

Professional development

Wellness programs

Job summary

Your Support Services Network (YSSN) in Aurora, Ontario, is seeking an Administrative Assistant for the Developmental Services program. This full‑time contract position runs to December 2026, with potential extension or permanency.

The role emphasizes Office 365 proficiency, data management, and strong interpersonal skills. Responsibilities include clerical support, minutes, and coordination within the Administrative Team.

Qualifications

• Business College or equivalent education is required.
• Minimum two years’ experience in an administrative role.
• Advanced knowledge of Office 365 applications (Word, Excel, PowerPoint, Outlook, Teams).
• Proven experience in meeting support, including accurate and timely minute-taking.
• Familiarity with database work, data entry and statistical tracking.
• Excellent interpersonal and communication skills.
• Ability to multi-task and effective organization skills.
• A strong knowledge of community resources is a definite asset.
• Second language is considered an asset.
• An understanding of cultural diversity is considered an asset.

Responsibilities

• Provide overall administrative and clerical support to the Developmental Services Program.
• Participate as a member of YSSN’s Administrative Team.
• Support meeting logistics, minutes, and follow-up actions to ensure timely delivery.
• Attend required in-office meetings, trainings, and staff events as needed.

Skills

Office 365

Minute-taking

Multitasking

Interpersonal skills

Communication skills

Education

Business College or equivalent

Tools

Database familiarity

Job description

At Your Support Services Network (YSSN), we believe in making a difference. As a non-profit charitable organization, we support individuals with mental health challenges, developmental disabilities, and complex needs—helping each person build meaningful connections and live their best lives.Through compassionate, person-centered services, we empower individuals to achieve their goals and participate fully in their communities.

YSSN offers more than just competitive compensation—we provide a supportive, inclusive, and flexible work environment where employees can thrive. From hybrid work options and professional development to wellness programs and a strong commitment to diversity, equity, inclusion, and belonging, we invest in our team’s growth and well-being.

Our Vision: A Meaningful Life for All – Relationships, Community, Well-Being Our Mission: Communicate. Connect. Collaborate.

Join one of Canada’s top non-profit employers of choice and be part of a team that values meaningful work, collaboration, and positive change.

Job Opportunity

Administrative Assistant - Developmental Services

One Full-Time Contract Position to December 2026 (with the possibility of extension or becoming permanent)

• Status: Full-Time, Contract
• Starting Hourly Rate: $24.08 / Hour
• Office Hours: Monday - Friday - 8:30 am - 4:30 pm,35 Hours per week
• Location:Aurora, OntarioL4G3S9
• Office Expectations; This position requires:
  • In-office fulltime, with potential to move to 3 days in office after 3-months
  • Attendance at additionalin-office meetings,training sessions,supervision meetings,andall-staff eventsas required
  • Applicants must reside within a reasonable dailycommuting distanceof the office and/or assigned service area and be able to attend the office as required for operational needs
• Posting Closes: Friday, July 31 at 4:00 pm EST

Job Description

The administrative professional we are searching for will be responsible for providing overall administrative and clerical support to the Developmental Services Program. They will also participate as a member of YSSN’s Administrative Team.

Our ideal candidate will have some very specialized skills and experiences to bring to this role. Specifically, we are seeking someone whose solid administrative competencies are rounded out with advanced knowledge of Office 365 applications and a demonstrated proficiency working in databases. This position requires someone who responds well to the challenges of a high volume/high demand environment with a strong attention to detail.

Position Requirements

• Business College or equivalent education
• Experience;
  • Minimumtwoyears’ experience in an administrative role
  • Advanced knowledge of Office 365 applications (Word, Excel, PowerPoint, Outlook, Teams)
  • Proven experience in meeting support, including accurate and timely minute-taking, capturing key discussions, decisions, and action items
  • Familiarity with database work, data entry and statistical tracking
  • Excellent interpersonal and communication skills
  • Ability to multi-task and effective organization skills
• A strong knowledge of community resources would be a definite asset
• Second language is considered an asset
• An understanding of cultural diversity is considered an asset

* The successful applicant will be required to provide a police clearance that meets agency standards

* A valid G Drivers License, access to a reliable vehicle and adequate insurance coverage for business responsibilities, OR access to reliable transportation.

YSSN is an equal opportunity employer that welcomes applicants from diverse backgrounds and is committed to an accessible, respectful hiring process.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact Human Resources.

Successful candidates will be required to submit proof of a primary series of a COVID-19 vaccine authorized by the World Health Organization directly to the Human Resources department. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement directly to Human Resources.

To learn more about YSSN view our website; Work with Us - Your Support Services Network