Administrative Assistant, Development Services

The Corporation of the County of Prince Edward; Picton; On-site; CAD 39,000 - 41,000; Full time

Benefits offered by this job

Benefits package

OMERS pension

Job summary

The Corporation of the County of Prince Edward in Picton, Ontario is seeking a permanent full-time Administrative Assistant for Development Services. This role supports the Manager of Planning, Manager of Engineering, Chief Building Official and GIS Supervisor by handling correspondence, reports, agendas and minutes, and by aiding in permit processes and file transitions.

The position requires a Grade 12 diploma, strong Office/Windows skills, and at least one year of related experience.

Qualifications

• Grade 12 Diploma or equivalent, with business and computer courses.
• Post-secondary education in office administration is an asset.
• Minimum one year of related business experience, preferably in a municipal environment.
• Ability to multi-task, cope with interruptions and meet deadlines; exercise discretion and integrity.
• Thorough knowledge of Windows and Microsoft Office applications and office equipment.
• Familiarity with TOMRIMS, Questica, Work Manager, GIS mapping, database and file management software is an asset.
• Valid Class ‘G’ Driver’s license and use of a vehicle.

Responsibilities

• Prepare correspondence, reports, meeting agendas, and minutes.
• Respond to inquiries, screen calls, record and dispatch information.
• Schedule appointments and assist in permitting and file transitions.
• Coordinate meetings and amenities; maintain files and databases; support four divisions.

Skills

Administrative skills

Communication

Organizational skills

Microsoft Office

Windows OS

GIS software

Database management

Driver's license

Education

Grade 12 Diploma

Post-secondary in office administration (asset)

Tools

TOMRIMS

Questica

Work Manager

GIS mapping

Job description

Administrative Assistant, Development Services

Our Human Resources Department is currently accepting applications for the permanent full-time position of Administrative Assistant, Development Services. Reporting to the Manager, Planning, this position provides administrative support to the Manager of Planning, Manager of Engineering, the Chief Building Official and the Supervisor, GIS while ensuring the flow of work across the four Divisions. Duties range from preparing correspondence, reports and meeting agendas and minutes, responding to enquiries, screening calls, recording and dispatching information, scheduling appointments, assisting in the issuance and management of permits, transition of files between Divisions, coordinating meetings and amenities, maintaining files and databases, and the performance of other support duties as assigned.

• Full Time
• Administrative Assistant
• Picton, Prince Edward, ON
• $28.55 - $29.93 Hourly
• Closes November 6, 2026

The ideal candidate will possess the following qualifications:

• Successful completion of Grade 12 Diploma or equivalent, with business and computer courses, required. Post-secondary education in office administration an asset.
• Minimum one (1) year of related business experience, preferably in a municipal environment, required..
• Ability to multi-task, cope with interruptions and work under pressure to meet multiple deadlines, exercise discretion and good judgment. Possess a high level of initiative and personal integrity.
• Demonstrate a thorough working knowledge of office organizational functions, activities and procedures.
• Excellent administrative, communication, interpersonal, organizational, time management, and public relations skills, and the ability to maintain confidentiality.
• Thorough working knowledge of Windows and Microsoft Office applications and office equipment.
• Familiarity with TOMRIMS, Questica, Work Manager, GIS mapping, database and file management software would be an asset.
• Valid Class ‘G’ Driver’s license and the use of a safe, reliable vehicle.

The current rate of pay for this position is $28.55 to $29.93 per hour, as per Band 6 of CUPE Local 2275’s Collective Agreement. Compensation also includes a competitive benefit package and membership in OMERS, a defined benefit pension plan.

We thank all candidates for their interest, however only those selected for an interview will be contacted. We are committed to creating an accessible and inclusive organization and to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make this known when contacted and we will work with you to meet your needs.

The personal information being collected will be used in accordance with The Municipal Act and The Municipal Freedom of Information and Protection of Privacy Act and shall only be used in the selection of a suitable candidate.