Administrative Services Assistant, Operations (1306-26-21)

Peterborough County; Douro-Dummer; On-site; CAD 41,000 - 48,000; Full time

Job summary

Peterborough County is seeking an Administrative Assistant, Operations to provide front-line administrative support to the Operations team in Douro, Ontario.

You will handle payroll time entry, purchase orders, invoices, and documentation while delivering professional customer service to the public and stakeholders. Accurate records management and support for reporting are essential to the role.

Qualifications

• Two years of secretarial/administrative experience in a municipal setting preferred.
• Diploma or degree in Business Administration or equivalent experience.
• Strong communication, multi-tasking and organizational abilities.

Responsibilities

• Provide front-line administrative support to Operations staff, including payroll time entry and processing PO/invoices.
• Deliver courteous customer service to the public, municipalities, suppliers and contractors.
• Maintain accurate records and support reporting for the Operations team.

Skills

Administrative experience

Customer service

Communication skills

Attention to detail

Education

Business Admin Diploma

Job description

We're on the lookout for top-tier talent to join our upper-tier municipality! If you're ready to take your career to new heights, learn from some of the best local government experts, or are just interested in being a part of positive work culture, where opportunities for growth and career advancement exist - we want to hear from you!Seize the opportunity to contribute to a future that will leave a lasting impact for generations.

Posting Details

• Application Deadline: November 5, 2026at 12:00pm
• Position Status: Full-time, permanent
• Estimated Start: Mid-November / Early-December 2026
• Current Vacancies: 1 vacancy
• Hourly Rate: $29.59/hr. - $34.81/hr.(rate effective October 1, 2026)
• Hours per Week: 35hours per week. Monday - Wednesday, 7:00am - 4:30pm, and Thursday, 7:00am - 3:30pm. Please be advised that this location is not accessible through public transportation. Please be advised this position is 100% in office and is not eligible to participate in the Alternate Work Arrangements Agreement.
• Position Location: Douro, Ontario.
• Position Group: CUPE1306 Inside
• Competition #: 1306-26-21
• Job Description: Administrative Assistant, Operations

What you'll do

The Administrative Services Assistant, Operations provides front-line administrative and clerical support to the Operations team. As a first point of contact, this position provides friendly, professional and efficient customer service to the public, local municipalities, suppliers, contractors, and other stakeholders.

• Administrative Support: Provide day-to-day administrative support to Operations staff, including payroll time entry, processing purchase orders and invoices, preparing correspondence and documents, coordinating supplies, maintaining records, and supporting meetings, training, and other departmental activities.
• Customer Service: Respond to inquiries and provide timely information regarding Public Works services, while tracking customer concerns and directing inquiries to the appropriate staff. Liaise with local municipalities, suppliers, contractors, and other stakeholders to support effective service delivery.
• Records & Data Management: Maintain accurate files, databases, and operational records, including maintenance and winter operations records, material usage, equipment and service information, fuel and vehicle data, and financial records. Support reporting and information needs across the Operations team.

In accordance with County Policy, a Police Record Check that is acceptable to the County will be required as a condition of employment.

Selection Process

Get ready to showcase your skills! The selection process is expected to take place in November. Keep a close eye on your email to ensure you don't miss out on this exciting opportunity.

This job is for you if…

• Education: You have a diploma or degree in Business Administration or equivalent experience.
• Experience: You have a minimum of two year experience in secretarialand/or administration in a municipal setting. Understanding of Public Works road maintenanceis considered an asset.
• Adaptable: You excel at working in a fast-paced environment with frequent interruptions and distractions. You're able to multi-task, while prioritizing tasks to ensure workload efficiency.
• Detail Oriented: You produce high-quality, accurate correspondence and documentation, with minimal supervision.
• Communication Skills: You are able to communicate clearly and professionally, projecting a positive image and handling diverse stakeholders with tact and diplomacy.
• Benefits: You want to work for an organization that offers paid time off, OMERS pension enrollment, access to an employee assistance program, and a benefits package that includes health, dental, disability coverage and life insurance.
• Culture: You thrive in a collaborative team environment with a focus on growth and professional development opportunities. Wellness in the workplace is important to you, and you enjoy attending events, lunch-and-learns and more!
• Community: You take pride in serving a community that offers a diverse landscape, tourist attractions, a booming downtown scene, a lively arts community, and a strong local business sector.

Accessibility

Peterborough County embraces diversity and is an equal‑opportunity employer. Accommodations are available for applicants with disabilities during the recruitment process. Join us in building a diverse and inclusive workplace!

pleasecontact the People Services Departmentat [e-mail]. Candidates invited to participate in the selection process will be provided a full copy of the job description.