Administrative Assistant, Clinical Operations - Surrey Memorial Hospital

Fraser Health; Surrey; On-site; CAD 35,000 - 46,000; Full time

Benefits offered by this job

Vacation: 4 weeks in first year

Employer-paid benefits (100%)

Municipal pension plan enrollment

Maternity top-up (eligibility)

50% subsidy on TransLink passes

Job summary

Fraser Health Authority in Surrey, BC is hiring an Administrative Assistant, Clinical Operations at Surrey Memorial Hospital. The role includes drafting correspondence, managing calendars, and coordinating workflows to support the Director and clinical operations.

The position offers competitive benefits and opportunities for growth within a large health-care system, with a salary range of CAD 25.26 to CAD 33.15 per hour.

Qualifications

• Typing speed 55 wpm.
• Proficient with Microsoft Office at an intermediate level.
• Ability to work independently with changing priorities.
• Good interpersonal skills for internal/external inquiries.
• Willingness to operate standard office equipment.

Responsibilities

• Provide administrative and secretarial support to the Director, draft correspondence, and prepare reports.
• Generate reports and presentations and respond to inquiries.
• Manage appointment calendars, schedule meetings, and coordinate events.
• Record meeting minutes and follow up on action items.
• Maintain filing systems and conduct file searches.

Skills

Typing 55 wpm

MS Office

Independent work

Interpersonal skills

Equipment operation

Education

Grade 12 and secretarial program

Job description

Salary

The salary range for this position is CAD $25.26 - $33.15 / hour

Job Summary

We are currently hiring for an Administrative Assistant, Clinical Operations to join our team at Surrey Memorial Hospital located in Surrey, B.C.

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:

• Start earning up to four weeks of vacation in your first year
• Comprehensive 100% employer paid benefits
• Immediate enrollment in a defined municipal pension plan
• Maternity top-up (eligibility requirements to qualify)
• 50% subsidy on TransLink passes

*Eligibility based on employment status

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

1. Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
2. Researches, organizes, and summarizes support materials. Generates reports and presentations.
3. Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
4. Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
5. Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
6. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
7. Assists inthe monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
8. Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
9. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
10. Performs other related duties.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Ability to type55 w.p.m.
• Ability to operate a computer using a variety ofdesktop technologyand other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.