Senior Clerk, Home Health/Home Support - Peace Arch Hospital

Fraser Health Authority; White Rock; On-site; CAD 64,000 - 67,000; Full time

Benefits offered by this job

Four weeks of vacation to start

Comprehensive health benefits

Pension plan

Job summary

Fraser Health Authority in British Columbia is seeking an experienced administrative support specialist to join our team. You will organize clerical workload, coordinate timekeeping and payroll, and help maintain smooth operations at the program site.

The role involves mentoring staff, processing payroll and benefits data, managing office supplies, and ensuring security and safety procedures are followed. Four weeks vacation are included, along with health benefits and a pension plan.

Qualifications

• Five (5) years related experience.
• Valid driver's license and able to provide own transportation.
• Ability to follow directions or instructions.
• Current knowledge of best office practices.
• Ability to work in a team environment.
• Effective verbal and written communication skills.
• Physical ability to perform the duties of the position.
• Good organizational and problem-solving skills.
• Strong interpersonal skills and able to deal with the public.
• Comprehensive knowledge of computerized word-processing and spreadsheets.
• Ability to type 50 wpm.

Responsibilities

• Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.
• Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.
• Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner.
• Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.
• Compiling, collating and abstracting statistical data or reports as requested.
• Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.
• Organizing the storage, tracking, transferring and retrieval of client files.
• Maintaining work schedule, attendance, overtime, and leave management records.
• Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies.
• Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.
• Maintaining and monitoring petty cash accounts for the assigned program site.
• Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.
• Mentoring administrative support staff as delegated and assisting with skills development.
• Assisting with performance review of administrative support staff.
• Monitoring the use and dissemination of building keys and orientation to security alarm system.
• Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.
• Participating on assigned committees and taking minutes at meetings as requested.
• Performing other related duties or undertaking special projects as required.

Skills

Follow directions

Office practices

Teamwork

Verbal and written communication

Physical ability

Organizational skills

Interpersonal skills

Word processing & spreadsheets

Typing 50 wpm

Education

Grade 12 or equivalent

Job description

Salary

The salary range for this position is CAD $30.55 - $32.39 / hour

Job Summary

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

Detailed Overview

Provides administrative support at the work site, organizes the assignment of clerical workload, ensures a smooth administrative workflow, co-ordinates timekeeping and payroll, maintains office and program supplies, expedites purchasing or material requisitions, and assists with clerical staff skills development.

Responsibilities

1. Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.
2. Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.
3. Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner.
4. Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.
5. Compiling, collating and abstracting statistical data or reports as requested.
6. Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.
7. Organizing the storage, tracking, transferring and retrieval of client files.
8. Maintaining work schedule, attendance, overtime, and leave management records.
9. Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies.
10. Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.
11. Maintaining and monitoring petty cash accounts for the assigned program site.
12. Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.
13. Mentoring administrative support staff as delegated and assisting with skills development.
14. Assisting with performance review of administrative support staff.
15. Monitoring the use and dissemination of building keys and orientation to security alarm system.
16. Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.
17. Participating on assigned committees and taking minutes at meetings as requested.
18. Performing other related duties or undertaking special projects as required.

Qualifications

Education and Experience

• Grade 12 or equivalent.
• Five (5) years related experience.
• Valid driver's license and able to provide own transportation.

Skills and Abilities

• Ability to follow directions or instructions.
• Current knowledge of best office practices.
• Ability to work in a team environment.
• Effective verbal and written communication skills.
• Physical ability to perform the duties of the position.
• Good organizational and problem-solving skills.
• Strong interpersonal skills and able to deal with the public.
• Comprehensive knowledge of computerized word-processing and spreadsheets.
• Ability to type 50 wpm.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.