Administrative Assistant, Child Development Services

Inclusion Langley; City of Langley; On-site; CAD 37,000 - 41,000; Part time

Job summary

Inclusion Langley is seeking an Administrative Assistant for the Child Development Services team in Langley. This part-time role supports the department with clerical tasks, file management, and communications.

5 hours per week; Salary range is reflected hourly and the posting notes a flexible, mission-driven nonprofit environment. The successful candidate will maintain accurate records, assist with newsletters and promotional content, and coordinate with care providers.

Qualifications

• Diploma in Office Administration or equivalent.
• Minimum two years of administrative experience.
• Strong data entry and records management.
• Excellent written and spoken communication.
• Organized with the ability to work independently.
• Maintains confidentiality.

Responsibilities

• Perform accurate data entry, document processing, and records management while maintaining data integrity.
• Upload, organize, and maintain electronic files in ShareVision and other systems, ensuring documentation is current and compliant.
• Prepare, proofread, and distribute professional correspondence, including emails, letters, and internal communications.
• Respond to inquiries and coordinate with care providers and external stakeholders to obtain required documentation.
• Assist with the creation and distribution of newsletters, flyers, and promotional materials to support organizational initiatives.
• Maintain efficient digital filing systems and provide general administrative support to team members.
• Contribute to process improvements by enhancing administrative workflows and operational efficiency.

Skills

Data entry

Scheduling software

Microsoft Office

Education

Diploma in Office Administration

Tools

ShareVision

Job description

Administrative Assistant, Child Development Services

Part Time Reg Junior

3 days ago Requisition ID: 1040

Salary Range: $26.92 To $29.42 Hourly

POSITION TITLE:Administrative Assistant, Child Development Services

POSTING DATE:September 8, 2026

POSTING CLOSE DATE:September 25, 2026

STATUS:Regular Part-time

HOURS/WEEK:5 hours per week

EMPLOYEE GROUP:Exempt/Non-Union

SALARY RANGE:$26.92 - $29.42/ Hourly

POSITION VACANCIES: 1

POSTING LOCATION:Internal Only

Inclusion Langley Society is a leading non-profit organization providing services and support to children, youth and adults with intellectual and developmental disabilities across Langley and surrounding communities. Established in 1959, the Society delivers a comprehensive range of community-based programs that support over 3,000 individuals annually in achieving greater independence, inclusion and quality of life. We are committed to providing high-quality, person-centered support while fostering a respectful, collaborative, and inclusive workplace that values the contributions of our employees.

Position Overview

ILS has an exciting opportunity for an Administrative Assistant to join our Child Development Services Team. Reporting to the Director, Child Development Services, this position provides administrative and operational support to the department by performing a variety of clerical, coordination, and communication tasks. This role is responsible for ensuring accurate documentation, maintaining electronic records, supporting internal and external communications, and assisting with the development of organizational materials such as newsletters and promotional content. The position plays a key role in maintaining efficient workflows and supporting service delivery through timely and accurate administrative support.

• Perform accurate data entry, document processing, and records management while maintaining data integrity.


• Upload, organize, and maintain electronic files in ShareVision and other systems, ensuring documentation is current and compliant.


• Prepare, proofread, and distribute professional correspondence, including emails, letters, and internal communications.


• Respond to inquiries and coordinate with care providers and external stakeholders to obtain required documentation.


• Assist with the creation and distribution of newsletters, flyers, and promotional materials to support organizational initiatives.


• Maintain efficient digital filing systems and provide general administrative support to team members.


• Contribute to process improvements by enhancing administrative workflows and operational efficiency.

Qualifications

• Diploma in Office Administration or a related field, or equivalent experience.


• Minimum two (2) years of experience in an administrative or clerical support role.


• Strong data entry and documentation management skills.


• Ability to communicate effectively, both orally and in writing.


• Excellent organizational and time-management skills.


• Ability to work independently and maintain accuracy in a fast-paced environment.


• Demonstrated professionalism and ability to maintain confidentiality.


• Dedicated to ongoing learning and keeping up with industry trends and best practices.


• Strong proficiency in scheduling software and Microsoft Office Suite.

Additional Position Information

• The successful candidate must demonstrate flexibility in responding to service needs and providing support to the Children's Respite Coordinators and contracted care providers as required.

Requirements

• This role requires the incumbent to undergo a Police Information Check (PIC), and a Vulnerable Sector Check by the Ministry of Justice.

Why Work with ILS?

• Be part of a mission-driven nonprofit making a real impact in the community


• A supportive and collaborative team environment


• Opportunities to build and strengthen your skills in a complex, multi-program organization

We gratefully acknowledge that our work takes place on the traditional and unceded territories of the Máthxwi (Matsqui), qʼʷa:n̓ƛʼən ̓(Kwantlen), q̓icə̓ y̓(Katzie), and Semyome (Semiahmoo) First Nations where we live, learn, work and play.