Administrative Assistant - Casual

Covenant Living; Calgary; Hybrid; CAD 38,000 - 52,000; Part time

Job summary

Covenant Living in Calgary, AB seeks an Administrative Assistant - Casual to support Holy Cross Manor and related facilities. The role focuses on reception, scheduling, payroll services, and coordinating with the Resident Care Manager to respond to inquiries.

Reporting to the Resident Care Manager, you will model the mission and values of Covenant, assist with daily admissions and transfers, process petty cash, and handle front desk duties with professionalism and compassion for residents,

Qualifications

• Certificate in Administrative Assistant required.
• Two years of secretarial/administrative experience (in a supportive living environment preferred).
• Intermediate to advanced knowledge of Microsoft Office products and desktop publishing programs.
• Experience with Dayforce HRIS is beneficial.
• Experience working with seniors is an asset.

Responsibilities

• Provides administrative assistance and clerical services to the Resident Care Manager and Leadership team.
• Provides receptionist duties at the front desk.
• Responsible for daily admission, discharge, and transfers of all residents.
• Fiscal responsibilities such as managing petty cash and deposits of resident payments.
• Perform other duties as assigned.

Skills

Interpersonal skills

Written & verbal communication

Customer service

Education

Certificate in Administrative Assistant

Tools

Microsoft Office

Desktop publishing

Dayforce HRIS

Job description

Holy Cross Manor, 70 Evanspark Manor, Calgary, Alberta, Canada •

Job Description

St. Marguerite Manor, Dulcina Hospice & Holy Cross Manor - Administrative Assistant - Casual

About the Organization:

Is contributing to a mission driven organization important to you? Do you prefer to be a part of an organization that takes its mission as the basis for all decision making? The mission of Covenant Care and Covenant Living is to “continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person – body, mind and soul.”

In fulfillment of this mission, Covenant Care and Covenant Living actively participate in advancing the Covenant Strategic Plan that aspires to:

• Serve – we will strengthen our mission and live our values to meet the needs of those we serve through excellence in care, an engaged team, and wise use of our resources;


• Transform and Grow – We will transform the health system and grow through integration, innovation, and shared learnings to respond to the strengths and needs of our communities, especially those most vulnerable;


• And Contribute – we will leverage our legacy to maximize the strategic contribution of Catholic health care.

Covenant Care is an organization that takes its mission to the heart of everything it does.

We believe that this is what makes our organization stand out in our approach. Our Employees are the key to how our residents feel about their home. You have the ability to be a part of influencing the lives of all those that reside in our environments and to help create a caring and compassionate environment.

Position Summary:

Covenant Care welcomes all who share a calling to serve those most in need.

We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person- body, mind and soul. The position of Administrative Assistant will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making.

Reporting to the Resident Care Manager , the Administrative Assistant provides reception, administrative, scheduling / payroll services and works with the Resident Care Manager on receiving and responding to inquiries.

This position will:

• Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively


• Collaborate effectively as a professional team player, supporting the achievement of Covenant’s Mission, Vision, and Values

Key Responsibilities

• Provides administrative assistance and clerical services to the Resident Care Manager and Leadership team.


• Provides receptionist duties while working at front desk.


• Responsible for daily admission, discharge, and transfers of all residents.


• Fiscal Responsibilities such as managing petty cash and making deposits of food/ resident payments


• Perform other duties as assigned

Major Qualifications

• Certificate in Administrative Assistant required


• Two (2) years of secretarial/administrative experience required (In supportive living environment preferred)


• Intermediate to advanced knowledge of Microsoft Office products and desktop publishing programs


• Experience is Dayforce HRIS software is beneficial


• Courteous in receiving and assisting residents, families, volunteer and visitors


• Experience working with seniors is an asset


• Ability to set priorities, self motivated, able to work under pressure and deal with people in a conflict situation Ability to maintain good working relations with staff, public and outside agencies


• Effective written (including electronic) and verbal communication


• Strong inter-personal skills


• Flexibility with changes in the organization and maintain a positive outlook

PLEASE NOTE:

Covenant Care offers a comprehensive compensation and benefits package

All employees new to Covenant Care must provide a criminal record check not older than 3 months ahead of your commencement date. Not having your CRC will delay your ability to commence employment.

Covenant Care is committed to an inclusive work environment and encourages all qualified individuals to apply. Only those candidates selected for an interview will be contacted. We thank you in advance for applying with Covenant Care.

Holy Cross Manor, 70 Evanspark Manor, Calgary, Alberta, Canada,