ADMINISTRATIVE ASSISTANT - BILINGUAL FRENCH

OPS; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job description

ADMINISTRATIVE ASSISTANT - BILINGUAL FRENCH

EMPLOYER: OPS

JOB DESCRIPTION:

Apply By: Tuesday, July 5, 2022 11:59 pm EDT

Organization: Ministry of Children, Community and Social Services

Division: Regional Services

City:

Job Term: 1 Temporary assignment/contract up to 12 months with possibility of extension

Job Code: 08OAD - Office Administration 08

$24.77 - $28.80 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

You are a self-starter, a collaborative team-builder, and are confident in your capabilities to provide proactive client service and administrative support. If this sounds like you, then consider this exciting opportunity where you will play a key role in providing administrative services to the Ministry of Children, Community and Social Services.

What can I expect to do in this role?

You will:

1. Provide a variety of administrative, secretarial and clerical services such as processing incoming and outgoing mail.
2. Respond to internal and external inquiries, compose and prepare correspondence.
3. Produce a variety of materials such as reports, spreadsheets, minutes and presentations.
4. Process service contracts and amendments from transfer payment agencies.
5. Develop and maintain filing and bring forward systems.
6. Participate in special projects and committees.

Mandatory

You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Administrative Knowledge and Organizational Skills

You have knowledge and skills in administrative, secretarial and clerical office processes and procedures. You can manage filing systems. You can multitask and prioritize to meet deadlines and provide quality service in a high volume, fast-paced environment.

Interpersonal and Customer Service Skills

You can provide accurate and timely responses to a variety of contacts, based on your knowledge of programs, procedures and legislation.

Analytical Skills

You can apply knowledge of policies, programs and services, and financial reporting guidelines to identify and resolve discrepancies and to handle incoming service/information requests.

You can prepare routine correspondence using accurate grammar, spelling, punctuation and formatting.

Program Knowledge

You can apply knowledge of policies, acts, regulations, functions and procedures for programs related to Adult Developmental/ Community Services, Children's Services, Municipal Services, Crown Wards, Violence Against Women Services, Special Services At Home and Assistance for Children with Severe Disabilities.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Additional Information:

Address:

• 1 Bilingual Temporary, duration up to 12 months, 347 Preston St, Ottawa, East Region, Criminal Record Check
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check.
• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU).

Remember: The deadline to apply is Tuesday, July 5, 2022 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.