Administrative Assistant, Academic Neuroscience Dept

Dalhousie University; Halifax; On-site; CAD 47,000 - 59,000; Full time

Job summary

The Dalhousie University’s Department of Medical Neuroscience is seeking an Administrative Assistant to provide clerical and administrative support. Reporting to the Department Administrator, you will coordinate seminars, manage travel, maintain records, and assist with events and website updates.

The role requires in-person work on campus and strong MS Office skills, attention to detail, and the ability to work independently. Dalhousie values inclusion and professional collaboration.

Qualifications

• Business/Administrative Professional program with three years’ previous experience working in an office environment (or an equivalent combination of training and experience).
• Excellent communication and organization skills.
• Proven attention to detail and the ability to work independently.
• Proficiency in MS Office.

Responsibilities

• Coordinate and support the department’s seminar program, including scheduling guest speakers, managing travel logistics, preparing promotional materials, coordinating event technology, and organizing related student engagement activities.
• Process and administer travel and reimbursement claims for faculty, students, external guests, and other claimants through Chrome River, ensuring accuracy, compliance, and timely resolution of issues.
• Maintain departmental records, distribution lists, SharePoint content, and documentation, while providing administrative support for meetings, projects, and departmental operations.
• Coordinate departmental events and activities by arranging venues, catering, communications, supplies, and logistics to support successful program delivery.
• Manage printing, copying, and office supply requirements, including the preparation of instructional, examination, and other departmental materials.
• Support the development and maintenance of the department’s website and SharePoint environment by updating content, managing permissions, providing user support, and ensuring compliance with records management and privacy requirements.

Skills

Communication

Organization

Attention to detail

Independent worker

MS Office

Education

Business/Administrative Professional program

Tools

Banner

DalBuy

Chrome River

FGS system

Job description

The Dalhousie University’s Department of Medical Neuroscience is seeking an Administrative Assistant to provide clerical and administrative support. Reporting to the Department Administrator, you will coordinate seminars, manage travel, maintain records, and assist with events and website updates.

The role requires in-person work on campus and strong MS Office skills, attention to detail, and the ability to work independently. Dalhousie values inclusion and professional collaboration.