Finance Assistant

Dalhousie University; Halifax; Hybrid; CAD 23,000 - 30,000; Part time

Job summary

Dalhousie University in Halifax, Nova Scotia, invites applications for a part-time Term Finance Assistant in the Chemistry department. The role focuses on supporting financial operations, reconciling statements, processing documents, and preparing account analyses.

Reporting to the Departmental Administrator, you will manage procurement via Dalbuy, handle invoicing, track expenditures, and assist researchers with budgeting.

Qualifications

• Business/Office Administration program completed or equivalent training plus related experience.
• Strong knowledge of financial processes including reconciliation, journal entries, payables, receivables, invoicing, and reporting.
• Advanced spreadsheet proficiency and ability to manage budgets and cost recoveries.
• Excellent organizational, analytical and communication skills.
• Experience working with researchers, faculty and external users is an asset.

Responsibilities

• Administer and manage the Dalbuy procurement system with accurate purchasing and approvals.
• Reconcile monthly statements, resolve discrepancies, and prepare journal entries and reports.
• Invoice internal and external users, track payments and receivables.
• Provide expenditure and forecasting data for budget preparation and assist researchers with financial accounts.
• Track service usage, process monthly charge uploads and prepare cost recovery entries.
• Administer security access, key control, facilities support and confidential information handling.

Skills

Financial processes

Account reconciliation

Journal entries

Accounts payable

Accounts receivable

Invoicing

Financial reporting

Advanced spreadsheet skills

Organizational skills

Analytical skills

Customer service

Confidential information handling

Education

Business/Office Administration program

Tools

Dalbuy procurement system

Job description

Position Details

Position Information

Position Title: Finance Assistant

Research Project

Department/Unit: Chemistry

Location: Halifax, Nova Scotia, Canada

Posting Number: S289-26

Employee Group: NSGEU Local 77

Position Type: Term

Duration of Contract (if applicable): 18 months

Employment Type: Part Time

Full-time Equivalency (FTE): 0.5

Salary: $27.60-$34.94 per hour ($46,645 - $59,042 per annum, 32.5 hours per week, prorated to $23,322 - $29,521 for 0.5 FTE)

Classification: C5

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Chemistry provides excellent undergraduate programs, as well as advanced instruction at the graduate and research levels. Reporting to the Departmental Administrator, the Financial Clerk is responsible for supporting the financial operations of the department, including reconciling monthly financial statements, processing financial documents, and preparing account analysis.

Key Responsibilities

• Administer and manage the department’s Dalbuy procurement system, ensuring accurate purchasing, approvals, and compliance with university policies.
• Reconcile monthly financial statements, resolve discrepancies, and prepare journal entries, transfers, deposits, and financial reports.
• Invoice internal and external users for departmental services and supplies, track payments, and collect outstanding receivables.
• Provide expenditure and forecasting data for budget preparation and assist researchers with managing their financial accounts.
• Track usage of departmental services and supplies, process monthly charge uploads, and prepare cost recovery journal entries.
• Administer key and building access systems, maintain access records, and assist with building maintenance and equipment disposal activities.

Note

The successful applicant may work in-person on campus, primarily remotely (from within Nova Scotia with occasional presence in-person on-campus), or perform a hybrid of the two as agreed by all parties based on operational requirements.

Required Qualifications

• Business/Office Administration program with approximately five years' related experience (or equivalent combination of training and experience).
• Strong knowledge of financial processes, including account reconciliation, journal entries, accounts payable, accounts receivable, invoicing, and financial reporting.
• Advanced proficiency in spreadsheets and financial record management, with the ability to track revenues, expenditures, budgets, and cost recoveries accurately.
• Excellent organizational and analytical skills, with the ability to identify and resolve financial discrepancies and maintain accurate records.
• Strong communication and customer service skills, with the ability to work effectively with researchers, faculty, staff, external users, and Financial Services.
• Ability to manage multiple administrative responsibilities, including security access administration, key control, facilities support, and confidential departmental information.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Self-Awareness & Professionalism
• Integrity
• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies: 1

Open Date: 09/02/2026

Close Date: 09/16/2026

Open Until Filled: No

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/22089