Administrative Assistant, Academic and Medical Affairs

Sinai Health System; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading healthcare provider in Ontario is looking for an Administrative Assistant in their Academic and Medical Affairs division. The role involves providing comprehensive administrative support to senior executives, managing communications, organizing meetings, and ensuring smooth office operations in a dynamic healthcare setting.

Qualifications

• 3-5 years of progressive administrative experience or equivalent.
• Experience in a healthcare environment preferred.

Responsibilities

• Provide efficient day-to-day administrative support.
• Manage calendars for EVP, VP, and CMIO.
• Coordinate meetings, conference calls, and events.

Skills

Organizational skills

Time management

Interpersonal skills

Education

College Diploma from an accredited institution

Tools

Microsoft Office Suite

Job description

Administrative Assistant, Academic and Medical Affairs - (13484)

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Job Type: Regular Full Time

Organizational Department: Sinai Health -> Mount Sinai Hospital -> Academic and Medical Affairs

Employee Group: Non Union

Location: Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement: Hours (subject to change)

Hours: 37.5 hours, due to the time sensitive nature of the position, additional hours may be required.

Salary Scale: [Not specified]

Job Description

Sinai Health is seeking an Administrative Assistant aligned with this purpose to support our Office of Academic and Medical Affairs. Reporting to the Executive Vice President (EVP), the Administrative Assistant provides complete and confidential senior administrative support to the EVP, Vice President, Medical Affairs (VP), and Chief Medical Information Officer (CMIO). The Assistant is the first point of contact for the Office, interacting regularly with physicians, employees, and external contacts. The role requires discretion, tact, and diplomacy, especially in a fast-paced, challenging environment.

About this team:

The Office of Academic and Medical Affairs oversees credentialed staff (Physicians, Dentists, Midwives) at Sinai Health, guided by Ontario Public Hospitals Act regulations. Led by the EVP, the team manages professional staff by-law adherence, credentialing, and meetings of the Medical Advisory Committee, reporting to the Board of Directors. The Office also handles staff communications, wellness, professionalism, and quality and safety oversight.

Responsibilities:

• Provide efficient day-to-day administrative support, exercising sound judgment
• Manage calendars for EVP, VP, and CMIO
• Coordinate meetings, conference calls, and events
• Prepare correspondence and coordinate paperwork for physician appointments and reappointments
• Coordinate Medical Advisory Committee and Credentials Committee meetings
• Handle setup for Observers, Privileges, Network Access, OTN access, and related documentation
• Support meetings of the Professional Staff Association
• Assist senior administrative team members as needed
• Perform other duties as assigned

Job Requirements:

Mandatory:

• Completion of a relevant College Diploma from an accredited institution
• 3-5 years of progressive administrative experience or equivalent

Preferred:

• Experience in healthcare environment

Skills and Knowledge:

• Strong organizational and time management skills
• Ability to work independently in a complex, fast-paced environment
• Sound judgment, tact, and diplomacy
• Excellent interpersonal skills
• Proficiency in Microsoft Office Suite
• Good attendance and work performance

If you are ready to advance your career in healthcare administration, apply now and tell us why you'd be a great addition to our team.

Open Date: 6/4/2025

Posting Deadline: 6/18/2026 by 4:00 pm

Employment is conditional upon credential verification, health review, and proof of immunity and vaccination. Accommodations are available for those requiring them due to disability.

Sinai Health comprises Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute, and Circle of Care, delivering care across various settings and advancing biomedical research. Sinai Health is affiliated with the University of Toronto.

We are an equal opportunity employer committed to diversity and inclusion. For accommodations during the application process, contact 416-586-4800 ext. 7050 or email [e-mail].