Academic HR Assistant

University of Toronto; Toronto; On-site; CAD 66,000 - 85,000; Full time

Job summary

The University of Toronto's Temerty Faculty of Medicine is seeking an Academic Human Resources Assistant. This role focuses on providing high-quality administrative support and maintaining confidential employee information while working within a dedicated academic HR team. Ideal candidates possess strong analytical and organizational skills, a customer service focus, and relevant experience.

Qualifications

• Minimum of two years' related experience, preferably in a University or hospital setting.
• Proven ability to maintain confidentiality and manage sensitive information.
• Experience analyzing and preparing reports.

Responsibilities

• Provide administrative support to the Academic HR Office.
• Enter, update, and verify confidential employee data in HRIS.
• Assist with preparing reports and analyzing academic salary statistics.

Skills

Communication skills

Analytical skills

Problem-solving skills

Organizational skills

Attention to detail

Customer service orientation

Education

University degree in a relevant field

Tools

MS Office

HRIS

Adobe Acrobat

Content management systems

Job description

Date Posted: 06/05/2025
Req ID:43026
Faculty/Division: Temerty Faculty of Medicine
Department: Human Resources, Academic
Campus: St. George (Downtown Toronto)

Description:

Your Opportunity
A major part of the mandate of the Temerty Faculty of Medicine is to provide professional support for the recruitment, appointment, promotion and retention of the Faculty’s over 9,000 faculty members.
As Academic Human Resources Assistant, you will work as part of an academic HR team dedicated to providing the highest quality of service to academic units across the Temerty Faculty of Medicine. Drawing upon your exceptional customer service and communication skills, you will serve as the first point of contact for our Academic HR office. You will be responsible for providing a broad range of project, and administrative support to the Academic HR Office as they relate to academic searches, salaries, appointments, promotion, tenure and sabbatical leaves. Additionally, you will accurately enter, update, and verify confidential employee data in Human Resources Information Systems (HRIS), ensuring data integrity and compliance with processes and policies. Utilizing your analytical skills, you will assist with the preparation of reports/analysis relating to academic salaries and other statistics as they relate to the Temerty Faculty of Medicine academic staff complement. Your demonstrated ability to anticipate stakeholder needs and to adapt to changing circumstances will make you an indispensable member of our team.

Essential Qualifications

• University degree in a relevant field of study or an equivalent acceptable combination of education and experience
• A minimum of two years' related experience, preferably in a University or hospital setting
• Experience serving as a first point of contact, screening in-person and online inquiries managing calendars and coordinating meetings
• Experience with accurately entering, updating, and verifying confidential employee data in Human Resource Information Systems (HRIS)
• Experience developing and maintaining website content
• Experience analyzing and preparing reports
• Advanced proficiency in MS Office (particularly Word, Excel, Access, and Visio), Adobe Acrobat, MS Teams, Zoom, HRIS, and content management systems
• Professional demeanor with a strong customer service orientation and communication and interpersonal skills
• Meticulous attention to detail
• Excellent organizational and project management skills
• Effective analytical and problem-solving skills
• Proven ability to keep sensitive information confidential; and the ability to exercise patience, tact, diplomacy and discretion
• Proven ability to respond to frequently changing priorities, work under pressure and meet tight deadlines
• Demonstrated ability to work effectively both in a consultative team environment and independently
• Highly developed creativity and initiative

Assets

• Knowledge of the University’s policies and procedures
• Knowledge of employment legislation and collective agreements
• CHRP designation

Closing Date:06/19/2025,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:C2 -- Hiring Zone: $66,100 - $84,608 -- Broadband Salary Range: $66,100 - $103,115
Job Category: Administrative / Managerial