Administrative Assistant, Academic and Medical Affairs

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading health care institution seeks an Administrative Assistant for its Office of Academic and Medical Affairs. The role emphasizes senior administrative support and requires expertise in managing schedules, coordinating meetings, and adhering to confidentiality standards within a fast-paced healthcare environment.

Qualifications

• 3-5 years of progressive administrative experience required.
• Experience in a health care environment preferred.

Responsibilities

• Provide day-to-day administrative support for the Office.
• Manage EVP, VP, and CMIO calendars and coordinate meetings.
• Prepare and coordinate correspondence and paperwork.

Skills

Organizational skills

Time management

Interpersonal skills

Judgement and discretion

Education

College Diploma

Tools

Microsoft Office

Job description

Administrative Assistant, Academic and Medical Affairs

Administrative Assistant, Academic and Medical Affairs

6 days ago Be among the first 25 applicants

Sinai Health is looking for Administrative Assistant aligned with this purpose to support our Office of Academic and Medical Affairs. Reporting to the Executive Vice President (EVP), the Administrative Assistant provides complete and confidential senior administrative support to the EVP as well as the Vice President, Medical Affairs (VP), and Chief Medial Information Officer (CMIO). The Assistant is the first point of contact for the Office, regularly interacting with physicians, employees, and external contacts. The Administrative Assistant demonstrates discretion, tact, and diplomacy at all times and is comfortable working in a fast-paced, challenging environment

About This Team

The Office of Academic and Medical Affairs provides oversight and leadership for all credentialed staff (Physicians, Dentists, and Midwives) affiliated with Sinai Health, guided by the regulations of the Ontario Pubic Hospitals Act. Led by the EVP, Academic and Medical Affairs, this team is responsible for maintaining professional staff by-law adherence, credentialing processes and managing / coordinating meetings of the Medical Advisory Committee, which reports to the Board of Directors regarding staff appointments and also provides oversight for professional practice and relevant policies. The Office supports professional staff communications, wellness, professionalism, and professional staff quality and safety.

In This Role You Will

• Provide efficient day-to-day administrative support for the Office, exercising sound judgement and efficiency
• Effectively manage the EVP, VP, and CMIO calendars
• Coordinate and schedule meetings, conference calls, and other events with both internal and external contacts
• Prepare and coordinate correspondence, as necessary
• Coordinate paperwork related to new physician appointments, appointment category changes, and the annual reappointment process
• Coordinate meetings of the Medical Advisory Committee and Credentials Committee, among others
• Coordinate and set up Observers, Temporary Privileges, Network Access Requests, OTN access, physician announcements, letters of good standing, expense reports, invoices, and grant agreements
• Coordinate and support meetings of the Professional Staff Association, including quarterly Executive Committee meetings, quarterly Member meetings, and annual events
• Support members of the senior administrative team at Sinai Health, as necessary
• Perform other duties consistent with the job classification as assigned

Job Requirements

Mandatory

• Successful completion of a relevant College Diploma from an accredited educational institution.
• 3-5 years of progressive administrative experience
• Applicants with proven equivalent, recent and related training and experience may be considered

Preferred

• Experience in a health care environment

Skills and Knowledge

• Strong organizational and time management skills, with proven ability to prioritize and manage competing demands
• Ability to work with limited oversight in a complex, fast-paced and variable environment
• Sound judgement skills, tact, and diplomacy, with experience in dealing with confidential and sensitive situations and information
• Strong inter-personal skills, to collaborate effectively with other members of Sinai Health’s senior administrative team
• Proficient in all Microsoft Office applications (Word; Outlook; PowerPoint; Excel)
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your career within health care administration, apply now and let us know why you’d be a great addition to our team.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Hospitals and Health Care

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